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Administrative Assistant - Jobs in Halifax, NS

CBCL Limited
Job LocationHalifax, NS
EducationNot Mentioned
SalaryNot Disclosed
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypeFull Time

Job Description

We have an exciting opportunity for an experienced and customer-focused Administrative Assistant who will be responsible for the office administration duties in our Process Department in our Halifax office, overlooking the beautiful downtown waterfront.Your Key Responsibilities:

  • Proofreading and formatting letters, reports, proposals, etc.
  • Data entry.
  • Organizing and booking travel for staff.
  • Internal mail delivery and preparation of outgoing mail/couriers.
  • Printing and binding.
  • Proposal, opportunity, and project tracking and recording.
  • Supply inventory, ordering, and management.
  • Project filing including implementation of and data entry into client relationship management software and archiving.
  • Tracking/recording/organization/updating of standards, technical reference materials, etc.
  • Occasional cross coverage with other departments.
  • Miscellaneous activities as required.
Your Capabilities and Credentials:
  • The ideal candidate would have graduated with a college diploma in a business related or office management course, or equivalent job experience.
  • Intermediate to advanced knowledge of Microsoft Office software (Word, Excel, PowerPoint).
  • Excellent verbal and written communication skills.
  • Strong interpersonal, organizational, and time management skills.
  • Highly professional demeanor with emphasis on client service.
  • A motivated self–starter willing to learn.
  • Experience with ISO 9001 policies and procedures and engineering consulting firms would be an asset.
  • Overtime may be required occasionally.
What we can offer you:
  • A competitive compensation package effective on your first day of employment:
    • Comprehensive health and dental benefits
    • Defined Contribution Pension Plan with employer matching contributions
    • Generous vacation allowance commensurate with experience
  • Employee ownership potential
  • Employer contributions towards maternity leave top up
  • Health and wellness Incentive
  • Membership dues reimbursement
  • Education and lifelong learning subsidization
  • Community volunteering incentive
  • Employee Family Assistance Program
In addition to the above benefits, we offer:
  • Flexible hours and locations to support work/life balance;
  • Diverse team with a wide range of experience and expertise;
  • Exposure to a variety of projects;
  • Support to develop skills and pursue projects related to your own interests;
  • Collaboration between multiple disciplines and levels of expertise;
  • Mentoring opportunities to foster your personal and professional development;
  • Accessible and central offices in Atlantic Canada and Ottawa;
  • Access to training opportunities in areas ranging from technical development to leadership skills;
About UsAs an employee-owned firm, at CBCL, our people are everything. We are committed to promoting inclusivity and diversity for a workplace where everyone can thrive, and we build long-term relationships with our clients while providing them with innovative solutions.We have earned recognition as one of Canada’s Top 100 Employers and one of Canada’s Best Managed Companies. Our multitalented group of professionals offer consulting in the Infrastructure, Water and Wastewater, Buildings, Industrial, and Earth and Environment sectors. We value our people, our communities, and our history and look forward to continuing our steady growth.Along with our commitment to reducing our carbon footprint corporately, CBCL develops and implements sustainable engineering solutions that respect the current social and environmental impacts, as well as future implications of our designs.CBCL operates from its twelve offices in Halifax and Sydney, NS; Charlottetown, PE; Saint John, Fredericton and Moncton, NB; St. Johns, NL, and Ottawa, ON.CBCL Limited strives to provide a diverse workplace that is inclusive, accessible and celebrates individuals and what makes us unique.We thank all applicants for their interest, but only those applicants who are selected to interview will be contacted.Quick Apply
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