Administrative Assistant - Jobs in Halifax, NS

Job Description

We transform the way people use energy.About the OrganizationWe’re a leading energy efficiency enterprise. We believe in the good things efficiency brings to our lives, and we come to work every day to make the world a better place – starting in our own province. We have successfully helped hundreds of thousands of families, businesses, non-profits, and institutions transform how they use energy – and we will continue to lead the way in the transition to a low-carbon future. We are deeply committed to climate change and are a multi-year winner of Canadas Greenest Employers and Atlantic Canada’s Top Employers. Our work has achieved more than $1 billion in energy savings and contributed over 24% of Nova Scotia’s GHG emission reductions since 2011. We’re passionate about ensuring that all Nova Scotians have equal access to our programs and understand that energy efficiency can help serve our communities and promote a socially equitable energy future. Find out more about how we are making an impact here: https: //www.efficiencyone.ca/impact/Why you’ll love working here:

• A culture that understands there is life outside of work and cares about their employees
• An engaging, fun, and inclusive work environment
• A holistic benefits package that starts on day one
• Wellness initiatives and fitness challenges hosted throughout the year
• Corporate gym memberships
• Career growth and professional development opportunities
• Being part of a team contributing to Nova Scotia’s goal of net-zero carbon by 2050.

If you want to be part of an organization with an ambitious plan to support the transition to net zero and help build a thriving, resilient future for Nova Scotians - then you belong here! Want to know what it’s really like to work with us Reach out to any one of our team members on LinkedIn to hear their firsthand experience at EfficiencyOne. Position:EfficiencyOne is looking for an Administrative Assistant, Customer Experience & Partnership (CEP) who is primarily responsible for providing high-level comprehensive administrative support to the Customer Experience & Partnership team as well as carry-out other day-to-day administrative tasks as requested by the individual managers, marketing, and committee leads, or working groups as assigned.A snapshot of what you will be involved with:

• Coordinates all Customer Experience & Partnership (CEP) administrative functions, including assignment of tasks and coordination of administrative support.
• Responsible to monitor, report, and ordering inventory items to support the Customer Experience & Partnership (CEP) Team
• Responsible to manage the logistics for meetings, webinars, teleconferences, and other events, including scheduling, catering, and material distribution.
• Responsible for preparing, tracking and managing invoices
• Responsible to maintain all administrative processes and documentation on Customer Experience & Partnership (CEP) SharePoint sites and maintaining data in customer information and customer relationship management systems
• Responsible to maintain the shared calendars for all Customer Experience & Partnership (CEP) events and Efficiency Preferred Partner (EPP)
• Responsible to monitor, triage, and action inquiries to the Customer Experience & Partnership (CEP) Shared Mailboxes
• Assists in reviewing and editing materials for internal and/or external stakeholders.
• Responsible to process Efficiency Preferred Partner (EPP) applications and handling/updating member documentation and approved status listings
• Coordinate shipments of partner welcome packages and requests for materials and other mailouts, as required.
• Perform other duties as required from time to time

What Will Help You Succeed:

• A Post-secondary degree or diploma in administration, business, communications, public relations, or a related discipline, or an equivalent combination of experience and education.
• Ability to take on new opportunities and challenges, with a passion to continue to develop and grow
• 3 years’ senior support experience
• Type and proofread correspondence, forms, and other documents with a high degree of detail and accuracy
• High level of professionalism, integrity, and discretion
• A commitment to quality and investing in results that add value and drive the business
• Excellent interpersonal, oral, and written communication skills and have
• Ability to prioritize deliverables and work independently or within a team
• Experience with and proficiency with all MS Office applications (including Teams)

EfficiencyOne is committed to fostering a culture that is supportive and values others, one that is grounded in diversity and inclusiveness. We welcome applications from all qualified candidates, including women, Indigenous peoples, persons with a disability, racially visible persons, persons of minority sexual orientations, and gender identities.Quick Apply

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