Administrative Assistant - Jobs in Halifax, Nova Scotia, B3J1N7

Job Description

Port to Port Immigration Services is an International Recruitment and Immigration Company with clients across Canada. We are looking for an administrative assistant to join our team in our Halifax office. This person will work to support the daily operations of the office and report to the director. The ideal candidate is a high-energy individual with excellent organizational skills, a strong attention to detail and the ability to communicate effectively in both written and verbal communications.Responsibilities:

• Field inbound communications - Answer phone calls/general email inquiries and route to the appropriate internal parties as needed.
• Coordinate scheduling - Set up meetings based on cross-functional availability for both internal and external stakeholders.
• Organize internal resources - Build out and maintain processes to keep files and office supplies organized and easily accessible.
• Liaise with visitors - Act as point person for office guests.
• Communicate policies and procedures - Alert employees of new processes, rules and regulations.
• Facilitate executive-level operations - Book travel, submit expense reports and send communications for high-level staff as needed.

Requirements:

• College/ University or equivalent experience
• 1-2 years experience as an administrative assistant, secretary or receptionist preferred
• Strong organizational, communication, and time-management skills
• Proven ability to work in a fast-paced environment
• Positive, high-energy attitude
• Resourcefulness, creativity, and problem-solving skill set
• Familiarity with office equipment (i.e. printers, fax machines, projectors)
• Proficiency in Microsoft Office (especially MS Excel and PowerPoint)

Port to Port Immigration Services is a diverse workplace that promotes career development and advancement. Our space, currently located on Duke Street, is spacious and bright offering an open concept with multiple work stations. PTP Immigration is dedicated to helping employers build their team. For new immigrants we facilitate the settlement process by communicating both challenges and opportunities.We offer full benefits, RRSP contribution plan, and one flex day per week. In addition to two weeks vacation we close our offices for one week of remote work during the summer and during the Christmas holidays. Powered by JazzHR