Administrative Assistant II, Clinical Genomics - Jobs in Halifax, NS

Job Description

Department/Program: Molecular Diagnostics, Diagnostic Services & Maritime Medical GeneticsType of Employment: Permanent Hourly FT (100% FTE) x 1 position(s)Req ID: 134927Union Status: NSGEU Off&Cler, Admin Professionals Bargaining UnitCompensation: $20.3648 - $23.1417/hourPosting Date: August 9, 2022Closing Date: Open until filledStart Date: ASAPIWK Health is an internationally recognized and respected academic health sciences centre located in Halifax, Nova Scotia, providing tertiary and primary care for two million women, children, youth and families across the Atlantic region. IWK Health is committed to employment equity and the reduction of barriers to employment and career growth. We encourage all who self-identify as Indigenous, Black/African Nova Scotians, Persons of Colour, Immigrants/Newcomers, Persons with Disabilities, 2SLGBTQIA+ to apply and self-identify.Position SummaryThe incumbent provides office support to the Division of Clinical Genomics and the Department of Pathology and Laboratory Medicine within IWK Health Centre. The incumbent functions as a primary point of contact for the Division responding to general information requests related to the office, or referring calls to others as appropriate. Provides confidential administrative service with high quality of organizational and communication skills to assist and support the Division in ensuring the effective and efficient operation of the office on a daily basis. Provides assistance to the lab quality management system. Also including but not limited to:Enters demographic patient data/test results and generates /distributes patient reportsUses SMS database to generate monthly billing and workload reports; develops database searches as requiredAnswers telephone, retrieves messages and redirects calls to appropriate personnelTypes various documents and correspondence that may include: reviews, reports, papers, grant applications, spread sheets, presentations, lectures and protocols, etcAnswers/refers phone calls, relaying messages with follow up, as appropriateProcesses incoming/outgoing mailHours of WorkMonday to Friday; 0900-1700Qualifications

• Minimum High School Diploma or G.E.D. required.
• Graduate of a recognized Secretarial or Office Administration Diploma Program required.
• Minimum six (6) months experience in a related administrative/clerical role required. A combination of equivalent education and experience may be considered.
• High regard for quality and attention to detail required.
• Keyboard skills 60 wpm required.
• Advanced working knowledge of Windows operating system, MS Office, and other software applications
• Advanced working knowledge of Excel.
• Competent in the use of various office equipment (e.g. fax, copier) required.
• Excellent planning, organizational, prioritization and time management skills required.
• Self-motivated with the ability to work with minimal supervision required.
• Experience with Access Database preferred.

Where there are no qualified candidates who meet the minimum certification, consideration may be given to those with 1-year relevant experience.Thank you for your interest in IWK Health. We will only contact those applicants selected for interview/testing. Applicants we invite to participate in an assessment process (such as an interview or testing) have the right to request accommodation. Please discuss your needs when invited to the assessment process.Please note: our offer of employment is conditional upon the completion and satisfactory results of all applicable background checks and confirmation of credentials.Additionally, as per Nova Scotia’s COVID-19 Vaccine mandate, any offer of employment will be conditional upon submitting proof of full vaccination status. Medical exceptions or any other kind of requested exception based upon the Health Centre’s obligations pursuant to the Nova Scotia Human Rights Code will be considered on a case-by-case basis.If you are an employee of IWK Health, please apply through the internal careers page to ensure you are flagged as an internal applicant. Applications are accepted until 11:59 PM on the Closing Date.Quick Apply

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