Administrative Assistant II, Division of Respirology, Department of Pediatrics - Jobs in Halifax, NS

Job Description

Department/Program: IWK Children’s Inpatient and Ambulatory Medical Care (0.5 FTE) and Division of Respirology, Department of Pediatrics (0.5 FTE)Type of Employment: Permanent Hourly FT (100% FTE) x 1 position(s)Req ID: 132908Union Status: NSGEU Off&Cler, Admin Professionals Bargaining UnitCompensation: $20.3648 - $23.1417/hourPosting Date: May 03, 2022Closing Date: May 17, 2022Start Date: ASAPIWK Health is an internationally recognized and respected academic health sciences centre located in Halifax, Nova Scotia, providing tertiary and primary care for two million women, children, youth and families across the Atlantic region. IWK Health is committed to employment equity and the reduction of barriers to employment and career growth. We encourage all who self-identify as Indigenous, Black/African Nova Scotians, Persons of Colour, Immigrants/Newcomers, Persons with Disabilities, 2SLGBTQIA+ to apply and self-identify.Position SummaryReporting to the Chief Operating Officer of Pediatrics, and the Manager of Children’s Inpatient and Ambulatory Care, the administrative assistant provides support to designated members of the Division of Respirology. Responsibilities include, but are not limited to: Transcribing documents (manuscripts, letters, memos, abstracts, research grant applications, protocol applications, etc.); Scheduling and coordinating patient appointments; Accurately entering patient information into CWS; Maintaining Physician schedules; Organizing meetings; Making travel arrangements; Processing claims; Answering phone calls and email messages; Processing mail; Composing correspondence; Entering data and maintaining databases; Photocopying; Ordering supplies; Other related duties as assigned.Hours of WorkMonday to Friday 0830 – 4:30Qualifications

• Minimum High School Diploma or G.E.D. required.
• Graduate of a recognized Office Administration program required.
• A combination of equivalent education and experience may be considered.
• Minimum six (6) months related administrative experience required. One (1) year is preferred.
• Working knowledge of Microsoft Office and other computer programs/technology is required. (Testing

may be conducted on candidates).

• Keyboarding skills minimum 40 wpm required, 60 wpm is preferred. (Testing may be conducted on

Candidates).

• Excellent multitasking, organizational and prioritization skills required.
• Proven team player with excellent communication and interpersonal skills required.
• Demonstrated ability to work independently with minimal supervision required.
• Demonstrated ability to respectfully work with a variety of inter-professional team members is required.
• High degree of initiative, diligence, attention to detail, and self-discipline/focus required.
• Committed to continual learning and willing to share knowledge and support development of co-workers.
• Experience organizing case conferences, meetings, guest visits and teleconferences required.
• Medical Terminology and Dicta Typing experience required.
• Experience with bookkeeping preferred.
• Demonstrated proficiency and experience with Access Database preferred.
• Experience in a related role in a health centre or university/academic environment preferred.
• Experience in Meditech, Outlook, DalMedix, Adobe Acrobat, Quicken, SAP, and the Internet an

asset.

• Demonstrated experience using university and hospital libraries an asset.
• Committed to continual learning.
• Demonstrated commitment to Family Centred Care required.
• Competencies in other languages an asset; French preferred.

Thank you for your interest in IWK Health. We will only contact those applicants selected for interview/testing. Applicants we invite to participate in an assessment process (such as an interview or testing) have the right to request accommodation. Please discuss your needs when invited to the assessment process.Please note: our offer of employment is conditional upon the completion and satisfactory results of all applicable background checks and confirmation of credentials.Additionally, as per Nova Scotia’s COVID-19 Vaccine mandate, any offer of employment will be conditional upon submitting proof of full vaccination status. Medical exceptions or any other kind of requested exception based upon the Health Centre’s obligations pursuant to the Nova Scotia Human Rights Code will be considered on a case-by-case basis.If you are an employee of IWK Health, please apply through the internal careers page to ensure you are flagged as an internal applicant. Applications are accepted until 11:59 PM on the Closing Date.Quick Apply

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