Administrative Assistant II, Division of Rheumatology, Department of Pediatrics, Medicine - Jobs in Halifax, NS

Job Description

Department/Program: Administrative Assistants & Pediatrics, Department of PediatricsType of Employment: Permanent Hourly PT (60% FTE) x 1 position(s)Req ID: 126875Union Status: NSGEU Off&Cler, Admin Professionals Bargaining UnitCompensation: $20.3648 - $23.1417/hourPosting Date: January 26, 2022Closing Date: February 09, 2022Start Date: 02/21/2022IWK Health is an internationally recognized and respected academic health sciences centre located in Halifax, Nova Scotia, providing tertiary and primary care for two million women, children, youth and families across the Atlantic region. IWK Health is committed to employment equity and the reduction of barriers to employment and career growth. We encourage all who self-identify as Indigenous, Black/African Nova Scotians, Persons of Colour, Immigrants, Persons with Disabilities, 2SLGBTQIA+ to apply.Position SummaryReporting to the Chief Operating Officer, the Administrative Assistant provides administrative support to designated members of the Division of Rheumatology. Responsibilities include, but are not limited to: Transcribing a variety of documents (manuscripts, letters, memos, abstracts, research grant applications, protocol applications, etc.); Compiling statistics; reconciliation of financial ledgers; Preparing slides, posters and Power Point presentations; Retrieving journal and book articles from libraries and the Internet; Liaising with outside organizations and Pediatricians,, including via a list server; Scheduling appointments and meetings; Maintaining physician schedules and appointments; Organizing meetings; Filing; Making travel arrangements; Processing claims; Answering phone calls and email messages; Processing mail; Composing correspondence; Entering data and maintaining databases; Photocopying; Maintaining and reconciling grant accounts; Ordering supplies; Other related duties as assigned.Hours of WorkTBDQualifications

• Minimum High School Diploma or GED required.
• Graduate of a recognized Office Administration Program required.
• Minimum 6 months related administrative experience required. One (1) year is preferred.
• A combination of equivalent education and experience may be considered.
• Working knowledge of Microsoft Office and other computer programs/technology required (testing may be conducted on candidates).
• Keyboarding skills minimum of 40 wpm required, 60 wpm is preferred (testing may be conducted on candidates).
• Excellent multi-tasking, organizational and prioritization skills required.
• Proven team player with excellent communication and interpersonal skills required.
• Demonstrated ability to respectfully work with a variety of inter-professional team members required.
• High degree of initiative, diligence, attention to detail and self-discipline/focus required.
• Excellent multi-tasking, organizational and prioritization skills required.
• Experience scheduling appointments and meetings required.
• Medical Terminology and Dicta Typing experience required.
• Demonstrated proficiency and experience with Access Database preferred.
• Experience in bookkeeping preferred.
• Experience preparing grant applications, manuscripts, protocols and reports including experience using EndNote, Reference Manager or similar programs an asset.
• Experience organizing travel, case conferences, meetings, guest visits and teleconferences an asset.
• Experience in Meditech, Outlook, PubMed, DalMedix, Adobe Acrobat and the Internet an asset.
• Demonstrated experience using university and hospital libraries an asset.
• Experience using SAP an asset.
• Committed to continual learning.
• Demonstrated commitment to Family Centered Care required.
• Competencies in other languages an asset; French preferred.

Thank you for your interest in IWK Health. We will only contact those applicants selected for interview/testing. Applicants we invite to participate in an assessment process (such as an interview or testing) have the right to request accommodation. Please discuss your needs when invited to the assessment process.Please note: our offer of employment is conditional upon the completion and satisfactory results of all applicable background checks and confirmation of credentials.Additionally, as per Nova Scotia’s COVID-19 Vaccine mandate, any offer of employment will be conditional upon submitting proof of full vaccination status. Medical exceptions or any other kind of requested exception based upon the Health Centre’s obligations pursuant to the Nova Scotia Human Rights Code will be considered on a case-by-case basis.If you are an employee of IWK Health, please apply through the internal careers page to ensure you are flagged as an internal applicant. Applications are accepted until 11:59 PM on the Closing Date.Quick Apply

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