Administrative Assistant (Secretary 3) - Jobs in Halifax, NS

Job Description

Department: Service Nova Scotia and Internal ServicesLocation: HALIFAXType of Employment: TermUnion Status: Exclusion - Non Union - NSPGClosing Date: 4/25/2023 (Applications are accepted until 11:59 PM Atlantic Time)About UsAt Service Nova Scotia and Internal Services, we impact every citizen, business and municipality and business in Nova Scotia. Our mandate is to design and deliver programs and services to meet the needs of our clients and the public good through a culture of excellence. Service Nova Scotia and Internal Services’ vision is to be a recognized leader in service and public protection that delivers trusted, accessible, modern programs, and contributes to Nova Scotia as a safe and desirable place to live, work and do business.About Our OpportunityThe Administrative Assistant provides senior level assistance and is responsible for the efficient and effective operations of the Division of Program Management and Corporate Services. The Administrative Assistant provides clerical and administrative support to the Executive Director of Program Management and Corporate Services, including establishment, coordination, and maintenance of procedures to manage the flow of information through the office of the Executive Direrctor, tracking special projects and work plans, and compilation of correspondence and confidential reports.Primary Accountabilities

• Relieves the Executive Director of administrative and business details on a wide variety of matters
• Effectively manages the Executive Directors schedule and maintains their electronic calendar
• Ensures the timely, consistent, and effective delivery of information
• Keeps in close contact with all management staff that report to the Executive Director
• Contributes to the effective management of the Program Management and Corporate Services Division
• Maintains effective financial controls of the division
• Keeps events, business planning, and accountability process on schedule

Qualifications and ExperienceAs our next Administrative Assistant, you have successfully completed a one year administrative/secretarial diploma and have a number of years of progressively more responsible administrative/secretarial experience.As the ideal candidate you have previous experience providing support in an environment that requires processing of sensitive information on a regular and timely basis. You demonstrate sound judgement, initiative and creativity. You possess exceptional communication and time management skills, able to determine work priorities and manage work with competing deadlines. You are a self-motivated individual who works well independently and participates fully in a team environment. You possess excellent grammar, proofreading and organizational skills.You are experienced in ensuring confidentiality in all your work as well as establishing and building relationships with a variety of stakeholders and other levels of government. You have demonstrated proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint), and are familiar with STAR/STOR. Familiarity with SAP, Ariba, and/or Flextrack systems would be considered assets.In addition, you will have:

• A professional customer service attitude
• A creative approach with a can-do attitude
• Effective problem-solving skills
• A high level of professionalism

We will assess the above qualifications and competencies using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.EquivalencyApplicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.BenefitsBased on the employment status, the Government of Nova Scotia offers its employees a wide range of benefits such as Health, Dental, Life Insurance, Pension, General Illness (Short and Long Term), Vacation and Employee and Family Assistance Programs. Click here to learn more about our various benefits offering and eligibility criteria.Working Conditions

• Normal work week is 35 hours/week, 7 hours/day
• May be required to work overtime on occasion

Additional InformationThis is a term employment opportunity with anticipated end date of April 20, 2025.What We Offer

• Career development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career
• Engaging workplace: our employees feel valued, respected, connected, and tuned in, we have forward-thinking policies and strategies
• Countless career paths
• Department specific flexible working schedules

Pay Grade: EC 05Salary Range: $1,874.72 - $2,343.39 Bi-WeeklyEmployment Equity Statement:Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented. If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.Current government employees may access this posting through the link below:Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concerns may be directed to [email protected]Quick Apply

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