Administrative Coordinator - Jobs in Halifax, NS

Job Description

Position DetailsPosition InformationPosition Title Administrative CoordinatorDepartment/Unit ClassicsLocation HalifaxPosting Number S269-22Employee Group NSGEU Local 77Position Type Regular, On-GoingDuration of Contract (if applicable)Employment Type Full TimeFull-time Equivalency (FTE) 1.0Salary $25.08 - $31.80 per hour ($42,378 - $53,750 per annum, 32.5 hours per week)Classification AS2Provisional StatementThis is a provisional classification. Formal classification procedures will be initiated by the Job Design Unit in approximately six months.About Dalhousie UniversityDalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our more than 20,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.Job SummaryThe Faculty of Arts and Social Sciences (FASS) is dedicated to delivering the highest quality arts, humanities and social science education in Canada consistent with our standing among the top fifteen universities in the country. Reporting to the Department Chair, the Administrative Coordinator is responsible for the efficient daily operation of the Department of Classics, a multi-disciplinary unit which includes the Arabic Studies and Religious Studies programs. The Coordinator provides front-line service to students and faculty members, as well as support to the Chair of the Department of Classics, and coordinates all administrative processes in support of teaching, research, and undergraduate and graduate programs.Key Responsibilities

• Maintain working knowledge of the Department and pertinent university policies and procedures to ensure the efficient day-to-day operation of the department office and relieve the Chair of administrative matters.
• Organize finance-related tasks on all departmental accounts; reconcile expenditures with monthly ledgers, maintain financial records, analyze and explain variances, monitor budget status. Advise Chair on present and future budgetary planning.
• Provide administrative support to the Chair, Undergraduate Coordinator, Department Committees, Graduate Coordinator, Visiting Speaker Coordinator, faculty members, and students.
• Coordinate a variety of processes for both the Undergraduate and Graduate programs, including updating and verifying the academic calendar and timetable, maintaining student files and acting as a resource to students and prospective students.
• Coordinate the timely submission of monthly and biweekly staff payroll information profiles, electronic personnel action forms, exception payment forms, time sheets, etc. for staff and casual employees.
• Prepare confidential files for Unit Review, Tenure & Promotion, and Reappointment.
• Supervise student assistants which includes training, delegating duties, setting work priorities, and checking work.

NoteDalhousie’s vaccine mandate has been suspended at this time, and employees no longer need to provide proof of full vaccination. However, health and safety risks to our community will continue to be monitored and a vaccine mandate may be reinstated if necessary.QualificationsBusiness/Office Administration diploma with three to five years of related experience (or equivalent combination of training and experience) is required. An undergraduate degree is preferred. Experience with administrative functions including financial processes, budget monitoring, and office communications is key. Candidate must be proficient with Microsoft Office Suite (Word, Excel, Outlook), Acrobat Reader, and web-based administrative systems and office technologies. Knowledge of and ability to use Banner, Timetable Assist, FAMIS, Finance Self Serve, and Navigator would be considered an asset. Professionalism, experience in providing excellent service to faculty, staff, students and the public, and excellent written and verbal communication skills are required.Job CompetenciesAdditional InformationDalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.Application ConsiderationBargaining unit employees (NSGEU local 77) are given priority consideration and will be notified on the status of their application following assessment. All other applications will be considered when there is no qualified candidate from the bargaining unit.We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or Human Resources.Diversity StatementDalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous persons (especially Mi’kmaq), persons with a disability, racialized persons, including persons of Black/African descent (especially African Nova Scotians), women, persons of a minority sexual orientation and/or gender identity, and all candidates who would contribute to the diversity of our community.Posting Detail InformationNumber of Vacancies 1Open Date 07/13/2022Close Date 07/22/2022Open Until Filled NoSpecial Instructions to ApplicantQuick Apply

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