Administrative Coordinator - Jobs in Halifax, NS

Job Description

Position DetailsPosition InformationPosition Title Administrative CoordinatorDepartment/Unit Arts - Deans OfficeLocation Halifax, Nova Scotia, CanadaPosting Number S60-23Employee Group NSGEU Local 77Position Type Regular, On-GoingDuration of Contract (if applicable)Employment Type Full TimeFull-time Equivalency (FTE) 1Salary $25.08 - $31.80 per hour ($42,378 -$53,750 per annum, 32.5 hours per week).Classification AS2Provisional StatementAbout Dalhousie UniversityDalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.Job SummaryThe Faculty of Arts and Social Sciences (FASS) is dedicated to delivering the highest quality arts, humanities and social science education in Canada consistent with our standing among the top fifteen universities in the country. The Administrative Coordinator is responsible for wide-ranging administrative functions in the Dean’s Office to ensure excellent services in support of the Faculty. Reporting to the Director, the position supports the Director of Finance and Administration and two Associate Deans (Academic and Research) with financial, academic, and research-related processes. The position provides program support for Faculty-level course offerings including timetable coordination, calendar updates, and teaching assistant (TA) hiring.Key Responsibilities

• Serves as the first point of contact in the Dean’s Office for all faculty/department matters related to the Director and Associate Dean portfolios. Acts as a resource to staff and faculty, providing process and policy guidelines, responding to inquiries, and resolving issues.
• Provides support to the academic development committee and the research development committee; schedules meetings, prepares materials, records decisions and approvals.
• Tracks expenses and administers funding processes related to equipment and furniture, travel, research development, TA allocations, and other special purpose funding. Prepares financial documents such as journal entry forms and payment requests.
• Coordinates undergraduate calendar process and reviews changes.
• Responsible for day-to-day maintenance and facility-related matters for the faculty; acts as point of contact for Facilities Management.
• Provides support for other administrative duties in the Dean’s Office, for example, room bookings, special event coordination, and records management.

NoteDue to operational requirements, the successful applicant is required to work primarily in-person on campus.Dalhousie’s vaccine mandate has been suspended at this time, and employees no longer need to provide proof of full vaccination. However, health and safety risks to our community will continue to be monitored and a vaccine mandate may be reinstated if necessary.Required Qualifications

• Business/Office Administration diploma with three to five years’ related experience (or equivalent combination of training and experience).
• Experience with general administrative functions and in providing excellent client services.
• Ability to prioritize workload including multiple concurrent demands.
• Excellent judgment as well as tact and diplomacy.
• Ability to write concisely and clearly, using inclusive, respectful language in all communication.
• Proficiency with Microsoft Office Suite. including Excel.

Assets

• Experience working in a university environment or other large, complex organization.

Job CompetenciesAdditional InformationDalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.Application ConsiderationBargaining unit employees (NSGEU local 77) are given priority consideration and will be notified on the status of their application following assessment. All other applications will be considered when there is no qualified candidate from the bargaining unit.We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or Human Resources.Diversity StatementDalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous persons (especially Mi’kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQ+ communities, and all candidates who would contribute to the diversity of our community.Posting Detail InformationNumber of Vacancies 1Open Date 04/11/2023Close Date 04/24/2023Open Until Filled NoSpecial Instructions to ApplicantQuick Apply

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