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Administrative Secretary, Graduate Program - Jobs in Halifax, NS

Dalhousie University
Job LocationHalifax, NS
EducationNot Mentioned
SalaryNot Disclosed
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypeFull Time

Job Description

Position DetailsPosition InformationPosition Title Administrative Secretary, Graduate ProgramDepartment/Unit PlanningLocation HalifaxPosting Number S372-22Employee Group NSGEU Local 77Position Type Regular, On-GoingDuration of Contract (if applicable)Employment Type Full TimeFull-time Equivalency (FTE) 1.0Salary $23.70 - $30.06 per hour ($40,061- $50,808 per annum, 32.5 hours per week)Classification AS1Provisional StatementAbout Dalhousie UniversityDalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our 19,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.Job SummaryThe School of Planning is located within the Faculty of Architecture and Planning at Dalhousie University. The School of Planning offers a professional planning education to students from Canada, the United States and abroad. Reporting to the Faculty Administrator, the Administrative Secretary, Graduate Program provides support for the graduate programs in the School of Planning, as well as offers support for general activities of the School and faculty members.Key Responsibilities

  • Maintain a good working knowledge of the School of Planning, its programs, Faculty of Architecture and Planning, and pertinent University policies and regulations in order to respond to a wide variety of deliverables and inquiries from students, faculty, program coordinators, and administrators via email, telephone and in-person contact.
  • Assist Graduate Program Coordinator with all matters related to the graduate programs, including admissions, calendar changes, timetable, and updating program, course, and enrollment information on university-wide electronic records systems.
  • Communicate with, and provide guidance to, students and prospective students from the admissions process through to convocation.
  • Prepare data, statistical analysis, and reports about graduate program, including student enrollment, retention, registration, performance, and job placement, as requested.
  • Process travel expense claims, check requisitions, and other support for financial compliance and record keeping.
  • Provide general office administration – provide reception by phone and in person, handle mail and courier packages, order office supplies, and prepare letters, memos, and other documents.
NoteRequired QualificationsOffice Administration program, with at least three years’ related experience, with increasing levels of responsibility (or equivalent combination of training and experience) is required. Must be a team player who can adjust priorities under changing demands and conditions. Excellent communication and writing skills are required, as well as excellent organizational and mathematical skills. Demonstrated ability to take initiative, problem-solve, and seek information when needed is key. Must have computer proficiency and accurate attention to detail. Familiarity with database operation, Banner, Outlook, Excel, and Word is a definite asset.AssetsJob CompetenciesAdditional InformationDalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.Application ConsiderationBargaining unit employees for NSGEU local 77 are given first consideration and will be notified regarding the status of their application. All other applicants will be considered when there is no qualified internal candidate.We thank all applicants for their interest, however, only candidates selected for an interview will be contacted.Diversity StatementDalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous persons (especially Mi’kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQ+ communities, and all candidates who would contribute to the diversity of our community.Posting Detail InformationNumber of Vacancies 1Open Date 09/23/2022Close Date 10/11/2022Open Until Filled NoSpecial Instructions to ApplicantQuick Apply
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