Administrative Support - Jobs in Halifax

Job Description

Job PostingHalifax Regional Municipality (HRM) is committed to reflecting the community it serves and recognizing Diversity and Inclusion as one of the Municipality #39;s core values. We have an Employment Equity Policy and preference will be given to candidates who self-identify as African Nova Scotians, racially visible persons, women (applying for non-traditional positions), persons with disabilities, Aboriginal persons, and persons of the LGBTQ+ community. HRM encourages applicants to self-identify on their electronic application.Halifax Regional Municipality is inviting applications for the permanent position of Administrative Support, Halifax Regional Police. Under the direction of the Staff Sergeant or Sergeant in charge of their respective sections, the Administrative Support staff is responsible for providing administrative support to their sections, while at all times respecting the confidential nature of their positions. These employees work in Special Investigation Section, General Investigation Section, Special Enforcement Section or Investigative Support Operations (ISO), depending on operational needs. Each section requires the incumbent(s) to perform a wide range of administrative functions within demanding time lines.DUTIES AND RESPONSIBILITIES:Administrative Support

• Provides all administrative support for section including answering phone, sorting and distributing mail, typing incident reports, letters, memos, correspondences, photocopy, etc.
• Adds, modifies, purges, and creates the linkages of persons, locations, vehicles, telecommunications and other pertinent documentation/reports as required, in accordance with policy.
• Transcribes verbatim highly confidential Officer reports, witness statements, interview tapes including KGB audio/video taped statements on witnesses, suspects, accused and/or victims, supplementary reports, 911 tapes, Crown Sheets.
• Prepares various court documents.
• Orders and distributes supplies.
• Photocopies comprehensive and lengthy files.
• Updates section duty roster.
• Enters and modifies data request to the Versadex system.
• Sends and receives CPIC Queries for Criminal Record Information and/or general information for investigators regarding stolen vehicles.
• Provides administrative support for ongoing highly confidential investigations and other matters.
• Enters pertinent information into ACIIS (Automated Criminal Intelligence Information System) databank.
• Internal investigations/interviews and follow up reports from dictating and video equipment.
• Ensures accuracy of all documents which may be used in court.
• Provides assistance and information daily to the general public and internal customers.
• Assists other police agencies as required.
• Transcribes minutes of meetings.
• Entrust Peer to Peer recovery.
• Other duties as required.

Section Specific DutiesSpecial Investigation Section (SIS)

• Inputs confidential data into ACIIS.
• Assists complainants with initial intake and provides required forms.
• Contacts outside agencies for information purposes.
• Compiles all information, creates the files, enters onto Versadex and turns the completed file over to the Sergeant i/c GIS Section.

General Investigation Section (GIS)

• Maintains a daily database on Excel of stolen motor vehicle statistics.
• Coordinates with Crime Stoppers.
• Liaise with Insurance companies regarding stolen and recovered property.

Investigative Support Operations (ISO) Section

• Adds, modifies, purges, and creates the linkages of persons, locations, vehicles, telecommunications and other pertinent documentation/reports as required, in accordance with policy.
• Files documents as it pertains to ACIIS files.
• Conducts JEINS queries for incarceration / release information along with pertinentquot;Order quot; information.

Support other divisions for operational requirements.QUALIFICATIONSEducation and Experience:

• Grade 12
• Business or Secretarial Certificate, or equivalent combination of education and related experience
• Experience in a police environment, an asset.
• Comprehensive knowledge of the policies and procedures of the Halifax Regional Police, an asset
• Thorough working knowledge of computer applications such as MS Word, Excel, Versadex, CPIC, DMS v2.3.3 (Mugshot), ACIIS (Automated Criminal Intelligence Information System), Internet/ Intranet programs, Start/Stop Transcription Systems, the Record Player/Navigator System, HRP VoiceBox System and SafeNet.
• Knowledge of the Dictaphone system.
• Ability to type 45 words per minute.

SECURITY CLEARANCE REQUIREMENTS: Candidates being considered for the position Administrative Support must successfully meet the security clearance requirements administered by Halifax Regional Police.Please note - Testing may be conducted as a component of the selection process to assess technical and job specific knowledge. Candidates, who are selected for testing, may be tested in a group setting, scheduled at the employer #39;s discretion. Only candidates who meet the minimum qualifications will be contacted for testing.HRM takes the health and safety of its job applicants and employees seriously. Where possible, recruitment testing and interviews will be done by way of phone, video conference, or other virtual means to assist with and encourage social distancing. For applicants with concerns about computer or internet access or to request another accommodation to the recruitment process, please contact your HR representative or jobs@halifax.ca.COMPETENCIES: Communication, Customer Service, Networking / Relationship Building, Organization and Planning, Organizational Awareness, Teamwork and Cooperation and Valuing Diversity.WORK STATUS: Permanent Full-time. This is an NSGEU 222 bargaining unit position.HOURS OF WORK: 8:30 a.m. - 4:30 p.m. Monday to Friday, 35 hours per week.SALARY: $26.78 per hour as per the Agreement between the Halifax Regional Municipality and the NSGEU.WORK LOCATION: 50 Garland Avenue, Dartmouth.CLOSING DATE: Applications will be received up to 11:59 p.m. on October 10, 2023.This is a bargaining unit position. External applicants will only be considered if there are no qualified bargaining unit candidates.During the recruitment process, applicants have the right to request accommodation. Applicants invited to participate in an assessment process (such as an interview or testing) and who require accommodation, should discuss their needs with the Recruiter when invited to the assessment process.