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Admissions Records Clerk – Enrolment Services *RE-POST* (Bargaining Unit 79) - Jobs in Halifax, NS

Saint Mary’s University
Job LocationHalifax, NS
EducationNot Mentioned
SalaryNot Disclosed
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypeFull Time

Job Description

Date Posted: February 7, 2023Posting Deadline: February 21, 2023Department: Enrolment ServicesType of Employment: Permanent, Full-timeGroup Affiliation: Bargaining Unit 79, Group 4 ($35,325 - $40,546 annually)At Saint Marys University, you will be surrounded by a talented and dedicated team of professionals committed to accessibility, diversity, and the provision of a positive and supportive learning environment. We recognize the importance of the contribution and growth of each individual in the Universitys success. We are currently looking to fill the position of Admissions Records Clerk to join our Enrolment Services team.What we offerAs a team member at Saint Marys, we are proud to offer many benefits. Some of these include:

  • Competitive compensation
  • Comprehensive benefits package
  • Defined Contribution Pension plan
  • Vacation
  • Flexible Workplace
  • Holiday closure
  • Summer hour schedule
Job Information and ResponsibilitiesUnder the direction of the Assistant Registrar - Admissions, the Admissions Records Clerk:
  • Compiles applicant files and ensures all necessary documents are assembled for review by the Director of Admissions, Assistant Registrar - Admissions, and the Admissions Officer.
  • Creates and maintains active and archived transcript files (dating back two years).
  • Liaises with other University departments to facilitate the Admissions process.
  • Creates and maintains electronic records for prospective undergraduate students on the Student Information System (Banner) and the digital application record (CRM Recruit).
  • Prepares external transcripts for mailing/courier or pick up.
  • Maintains Admissions Records Clerk procedural manual, suggests improvements in the Admissions Office procedures and systems to the Assistant Registrar, Admissions.
  • Collects and prepares application fee deposits. Processes NSF collection.
The Collective Agreement can be viewed here.Experience and Education RequirementsTo be the successful Admissions Records Clerk you will have:
  • High school, plus the completion of a one-year Community College Diploma.
  • Computer training to include but not limited too Microsoft Office (Word, Excel and Outlook).
  • Minimum one-year related experience.
  • Customer Information System experience considered as asset.
  • Strong communication and listening skills.
  • Working in a university environment considered an asset.
  • Comfortable in cross-cultural situation.
Application DetailsApply for this opportunity online using our online application system through Career Beacon. Click on "Apply Now" and complete all required information fields. Qualified candidates should submit the following with their application:
  • Resume
  • Cover Letter
  • Three Professional References
Late applications may not receive consideration. We appreciate all applications and note that only candidates selected for an interview will be contacted. No telephone calls please.At Saint Marys University, equity and diversity are integral to excellence and enrich our community. As an institution committed to fostering an environment of inclusion and respect, we welcome applications from women, Indigenous peoples, racialized persons/visible minorities, persons with disabilities, persons of minority sexual orientation or gender identity and others who might contribute to the growth and enrichment of our community. Applicants are encouraged to self-identify. If you require accommodations during the recruitment process, please contact Talent Acquisition at [email protected]Quick Apply
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