Communications and Correspondence Clerk - Jobs in Halifax, NS

Job Description

Department: Education & Early Childhood DevelopmentLocation: HALIFAXType of Employment: PermanentUnion Status: Exclusion - Non Union - NSPGClosing Date: 11/22/2021 (Applications are accepted until 11:59 PM Atlantic Time)About UsThe Department of Education and Early Childhood Development (EECD) is leading the transformation of the early years and public education system in Nova Scotia. We are doing this by designing an innovative curriculum, facilitating excellence in teaching and learning, ensuring an inclusive education experience, and working closely with our partners in education and early childhood development. This will provide children, students, and families with a strong foundation for success. This department is a perfect fit for those that want to be part of the future of early learning and public education in the province by supporting student learning in a progressive and responsive policy environment.About Our OpportunityReporting to the Executive Advisor to the Deputy Minister, the Communications and Correspondence Clerk is accountable for identifying news and media coverage regarding departmental issues, as well as the monitoring of a large volume of correspondence for the Office of the Minister. As the Clerk, you identify trends in correspondence and help ensure timely responses.The Communications and Correspondence Clerk provides administrative support for two senior staff, the Executive Advisor to the Deputy Minister, and the Director of Communications, as well as provides support to the Communications Team. In this role, you draft and edit correspondence as needed, with consideration of content input of program staff.Primary Accountabilities

• Initiate draft correspondence from senior management, and ensure the responses are within department’s policies, procedures, and guidelines.
• Monitoring of media coverage and correspondence. Scans contents of media coverage daily and distributes in a timely manner to government staff, internal and external education stakeholders.
• Develop and regularly updates stakeholder lists.
• Assists departmental staff on required content for ministerial correspondence and coaches and mentors’ staff throughout the department to maintain consistent high quality and professional image of the department.
• Organizes and schedules meeting requests, provides routine admin support to Communications staff and Executive Advisor to the Deputy Minister.
• Handles information of a sensitive nature and ensures respect for confidentiality.
• Provides admin support for various committees.
• Other duties as assigned.

Qualifications and ExperienceAs the successful candidate, you have strong organizational skills, the ability to be flexible and multi-task to meet deadlines as well as possess strong writing skills, initiative, good judgment, interpersonal and leadership skills. You work well independently with minimum supervision, as well as contribute to a team environment. Strong communication skills, both written and verbal is mandatory to enable preparation of correspondence and responses to inquiries.You also have proficiency in typing, proof-reading is essential as is a comprehensive knowledge of computer applications such as MS Office (Outlook, Word, PowerPoint, Excel) and filing/retrieval systems. You have experience in composing letters, reports, and briefing notes along with experience analyzing, reviewing, tracking and monitoring correspondence for trends and/or areas of concern.Leadership competencies required at this level of work are: Analytical Thinking, Adaptability and Flexibility, Attention to Detail, Client Orientation, Effective Interactive Communication, Initiative, and Intercultural and Diversity Proficiency.We will assess the above qualifications and competencies using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.EquivalencyApplicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.BenefitsThe Government of Nova Scotia offers its employees a wide range of benefits such as Health, Dental, Life Insurance, Pension, General Illness (Short and Long Term), Vacation and Employee and Family Assistance Programs. Click here to learn more about our various benefits offering and eligibility criteria.Additional InformationOn October 6, 2021 the Government of Nova Scotia announced full vaccination will be a condition of employment for new staff being hired. View News ReleaseWorking Conditions

• Normal work week is 35 hours/week, 7 hours/day.
• Typically located in a comfortable office environment.
• Much of the time is spent in a comfortable position with frequent opportunity to move about.
• Regularly reads and interprets multiple sources of information, regular requirement to type, read and work on a computer.
• May experience pressure with deadlines and need for accuracy.
• Will regularly work on sensitive and confidential issues.

What We Offer

• Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career
• Engaging workplace: our Employees feel valued, respected, connected, and tuned in, we have forward-thinking policies and strategies
• Countless career paths
• Department specific flexible working schedules

Pay Grade: EC 05Salary Range: $1,772.83 - $2,221.13 Bi-WeeklyEmployment Equity Statement:Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented. If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.Current government employees may access this posting through the link below:Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concerns may be directed to Competitions@novascotia.ca.Quick Apply

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