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Department Administrator - Jobs in Halifax, NS

Dalhousie University
Job LocationHalifax, NS
EducationNot Mentioned
SalaryNot Disclosed
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypeFull Time

Job Description

Position DetailsPosition InformationPosition Title Department AdministratorDepartment/Unit Community Health & EpidemiologyLocation HalifaxPosting Number S356-22Employee Group DPMGPosition Type TermDuration of Contract (if applicable) 12 monthsEmployment Type Full TimeFull-time Equivalency (FTE) 1.0Salary $55,034 - $73,625 per annumClassification ADM-05Provisional StatementAbout Dalhousie UniversityDalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.Job SummaryThe Department of Community Health and Epidemiology (CH&E) is part of the Faculty of Medicine and comprises approximately 22 faculty based in Nova Scotia and Saint John NB, 4 administrative staff, 80-100 research personnel and 4-8 postdoctoral fellows. CH&E is a research-intensive and academic department within the Faculty of Medicine. Reporting to the Department Head, the administrator is responsible for the management operational requirements, which include administration, human resources, finance, information technology, infrastructure, and communications. The incumbent acts as the primary resource for faculty, staff and students on all matters related to department operations.Key Responsibilities

  • Manage departmental finances; formulate budgets, and control and account for all expenses. i.e., sabbaticals, retirements, faculty vacancies, Business Plan additions, etc.
  • Develop and manage policies and short- and long-term operational plans to ensure that services and standards are provided for teaching, research, and service purposes.
  • Oversee the financial and human resource management for research accounts held by faculty members; ensure compliance with university and funding agency policies.
  • Oversee the administration of faculty and staff human resource matters and serve as an advisor to the Head and department.
  • Responsible for management of personnel, which includes the development of staff and ensure the proper management and delivery of all programs, projects, and activities in their scope.
  • Responsible for managing space and facilities.
NoteInternal secondment would be consideredThe successful applicant will be eligible for hybrid work (combination of in-person work on campus and remote work) as agreed by all parties based on operational requirements and university guidelines.Dalhousie’s vaccine mandate has been suspended at this time, and employees no longer need to provide proof of full vaccination. However, health and safety risks to our community will continue to be monitored and a vaccine mandate may be reinstated if necessary. Additionally, as this position is in a clinical academic department based within Nova Scotia Health facilities, NSH’s vaccination and other relevant workplace policies will apply.QualificationsUndergraduate degree, plus approximately five years’ related administrative and management experience (or equivalent combination of training and experience) is required. Must have financial and analytical skills, as well as leadership and management skills. Effective communication (written and verbal) and interpersonal skills are required. Demonstrated initiative and ability to exercise sound judgment are also required. Must have the ability to work to deadlines and manage multiple priorities. Supervisory skills are an asset.Job CompetenciesThe successful candidate is expected to demonstrate proficiency in Dalhousie’s core and leadership competencies (https://www.dal.ca/dept/leaders.html), in particular:
  • Respect & Inclusion
  • Knowledge & Thinking Skills
  • Communication
  • Resource & Process Management
  • Accountability for Performance & Results
Additional InformationDalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.Application ConsiderationApplications from current university employees and external candidates are assessed concurrently. Current university employees will be given special consideration.We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or Human Resources.Diversity StatementDalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous persons (especially Mi’kmaq), persons with a disability, racialized persons, including persons of Black/African descent (especially African Nova Scotians), women, persons of a minority sexual orientation and/or gender identity, and all candidates who would contribute to the diversity of our community.Posting Detail InformationNumber of Vacancies 1Open Date 09/01/2022Close Date 09/16/2022Open Until Filled NoSpecial Instructions to ApplicantQuick Apply
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