Executive Assistant & Operations Coordinator - Jobs in Halifax, NS

Job Description

Position DetailsPosition InformationPosition Title Executive Assistant & Operations CoordinatorDepartment/Unit Management - Deans OfficeLocation HalifaxPosting Number S443-22Employee Group DPMGPosition Type Regular, On-GoingDuration of Contract (if applicable)Employment Type Full TimeFull-time Equivalency (FTE) 1Salary $48,529 - $64,821 per annumClassification ADM-04Provisional StatementThis is a provisional classification. Formal classification procedures will be initiated by the Job Design Unit in approximately six months.About Dalhousie UniversityDalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.Job SummaryGraduates of the Faculty of Management are talented people from the private, public, and not-for-profit sectors who work together to create social and economic value. Our Faculty is in an exciting period of renewal. Our vision is a world where we embrace a culture of collaboration and connection. Reporting to the Dean and Assistant Dean (Administration) the Executive Assistant (EA) provides senior level administrative coordination, responsible for managing the daily operations of the Dean’s Office and the Rowe building and providing leadership in event and community building initiatives.Key Responsibilities

• Offers exceptional first-point-of-contact assistance and problem-solving for visitors, employees and students.
• Supports departments and programs in solving facilities-related issues, manages space renovations, space planning and office moves.
• Manages calendars, space bookings and meeting preparations.
• Plans and executes celebrations and awards, and stewards community building initiatives.
• Prepares meeting agendas, materials and minutes.
• Provides support and supervision to student employees.

NoteDue to operational requirements, the successful applicant is required to work primarily in-person on campus.Dalhousie’s vaccine mandate has been suspended at this time, and employees no longer need to provide proof of full vaccination. However, health and safety risks to our community will continue to be monitored and a vaccine mandate may be reinstated if necessary.Required Qualifications

• Advanced Diploma or Undergraduate degree with approximately five years of progressive, relevant experience (or equivalent combination of training and experience).
• Experience in a university setting is required (preferable Dalhousie), as is experience administering multiple projects simultaneously.
• Demonstrated initiative, and exceptional organizational and problem-solving skills.
• Demonstrated capacity to work autonomously and thrive in a fast-paced environment.
• Demonstrated strong interpersonal and communication (verbal and written) skills working with individuals at all levels.
• Proficiency in Microsoft Office with advanced skills in Outlook and the demonstrated ability to learn new technology and programs.

AssetsJob CompetenciesThe successful candidate is expected to demonstrate proficiency in Dalhousie’s core and leadership competencies (https://www.dal.ca/dept/leaders.html), in particular:

• Self-Awareness & Professionalism
• Integrity
• Adaptability
• Knowledge & Thinking Skills
• Communication

Additional InformationDalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.Application ConsiderationApplications from current university employees and external candidates are assessed concurrently. Current university employees will be given special consideration.We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or Human Resources.Diversity StatementDalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous persons (especially Mi’kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQ+ communities, and all candidates who would contribute to the diversity of our community.Posting Detail InformationNumber of Vacancies 1Open Date 11/01/2022Close Date 11/16/2022Open Until Filled NoSpecial Instructions to ApplicantQuick Apply

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