IT Project Coordinator - Jobs in Halifax, NS

Job Description

Job Title: IT Project CoordinatorCompany, Department: Nova Scotia Power, Information TechnologyLocation: Halifax, NSType of Employment: Temporary, Full TimeClosing Date: January 13, 2023Reference Number: 10857At Nova Scotia Power, we’re committed to providing safe, reliable electricity so that our customers and communities can thrive. We work across the province, from Yarmouth to Wreck Cove, to prevent power outages and to strengthen our electrical system—for today, and for the future.As a subsidiary of Emera Inc, we provide 95% of the generation, transmission and distribution of electrical power to approximately 540,000 residential, commercial and industrial customers. Our company is focused on new technologies to enhance customer service and reliability, reduce emissions, and add renewable energy.We are proud to live and work in Nova Scotia. It’s why we work to understand how we can give back meaningfully, support local organizations and work collaboratively to enhance the communities we call home.We believe that every unique perspective should be valued and that everyone should have a sense of safety and belonging—at work, and in our communities. Leveraging the thoughts of a diverse workforce helps us to be innovative and provide the best service to our customersIf working in an environment focused on innovation, safety and putting customers and community first inspires you, we want to hear from you. Apply by January 13, 2023 and tell us what excites you about this role.We are currently looking for an IT PMO Project Management Office (PMO) Coordinator to join our Project Management team in a Temporary Position (12 Months). Reporting to the Manager, Tech PMO - Project Delivery, you will join a dynamic group of responsive Project Managers and Scrum Leaders to support delivery of enterprise technology enabled projects. In our move towards a digital utility, we are transforming our project delivery practice through the introduction of an agile delivery framework. The Technology Project Management Office Coordinator will share the overall accountability for the success of Nova Scotia Power’s Technology PMO towards a greener future.The ideal candidate will have strong initiative, with a strong work ethic and a mindfulness to confidentiality as well as be dedicated to project management excellence. You will interact with staff and vendors, review incoming mail, conduct word processing, maintain digital bulletin boards, and complete filing and invoice verification. You will process invoices, requisitions, and purchase orders. In addition, you will prepare monthly reports, and be responsible for other general administrative and coordination support duties. You will be required to perform at a high level of competency and with independence and possess the ability to work in a fast-paced, high-volume environment.The coordinator will work with Project/Program Managers, and Scrum Leaders to assure data entered into the enterprise project management systems are of sufficient quality.Specific accountabilities include:

• Providing administrative support and coordination to the Technology PMO.
• Tracking and monitoring contracts for vendor services used by the Technology PMO including renewals, expiries, and remaining contract values.
• Processing Master Service Agreements (MSA) and Statements of Work by following financial and PMO processes, including initiation and coordination of contracts for review, approval and signatures while liaising with vendors.
• Processing the full payment cycle for the Technology Project Management Office, including initiating purchase requisitions and purchase orders and timely payment of invoices.
• Collaborating with project managers, scrum leaders, financial analyst, and procurement leads, and others to provide information in a timely manner to ensure prompt delivery of goods and services.
• Reconciling supplier accounts and reviewing vendor statements as required.
• Working closely with project managers and scrum leaders to submit a comprehensive monthly package of project profiles and accruals. Document meeting minutes, produce action plans and follow-up on action items.
• Identifying, recommending, implementing improvements for processes and systems used by the Technology PMO.
• Collaborating and interfacing with the Technology PMO team and their stakeholders, including vendors, the information technology team, finance, procurement, and accounts payable.
• Ensuring efficient and effective planning and coordination of requirements across the supply chain to minimize cycle time in supply and acquisition.
• Collaborating with stakeholders from both capital and investment planning and project delivery. This would include supporting and collaborating on financial forecasting (profiles and accruals), program and project prioritizations, as well as collaborating with vendors on contracts, Statements of Work, service agreements and other related legal or procurement activities that impact the Technology PMO.
• Being responsible for your personal safety and that of your co-workers by observing all Occupational Health and Safety Rules and Regulations. You will be accountable for environmental performance as it relates to the environmental management system processes and initiatives.

Skills, Capabilities and Experience: As the successful candidate, you have a university degree from an accredited post-secondary institute and/or a recognized project management certification or equivalent experience. You have a solid understanding of, and experience with project planning (scoping, estimation, financial forecasting), financial tracking and document/records management.You are comfortable with working on multiple projects and managing priorities. You have effective communication and strong organizational skills. You are a self-starter who has the willingness and ability to learn new processes and to also present ways for us to continuously improve processes. You have strong analytical and quantitative skills and are attentive to detail. You are a team player with strong interpersonal skills and a sound knowledge of current office procedures and possess proficient typing and computer utilization skills. You have an advanced knowledge of Microsoft Office (Word, Excel, and Outlook). Experience with enterprise portfolio and project management solutions is highly desirable. Experience with Power BI, Tableau, MS Project, SpiraPlan, Oracle, and other business warehousing tools would be an asset.We offer remote work opportunities, to be discussed with your leader, however you are required to live in or be willing to relocate Nova Scotia for this role.At Nova Scotia Power, everyone is a leader in their own right. Our Leadership Competencies set standards that advance our business strategy, deliver results for customers, and provide career development for employees. The successful individual in this role will take ownership and act with integrity, drive operational success for customers and cultivate innovation and embraces change.Why join our team

• Health & Wellbeing: Access to a free on-site fitness center
• Grow Your Career: Opportunities to advance within and between our affiliate companies, a focus on employee development and available sponsored education programs.
• Community Engagement & Care: Corporate investments in the places where our people live and work, mentoring opportunities, fundraising-matching & volunteer programs, and scholarships for children of employees.

Diversity, Equity, and Inclusion at Emera: At Emera we value diversity, equity, and inclusion. We strongly encourage applications from all qualified candidates, including persons who identify as racially visible, Indigenous, persons with disabilities, women in underrepresented roles and members of the 2SLGBTQ+ community. Applicants from these equity groups may self-identify through the online application process. Emera supports candidates and employees with access and accommodation needs.Recruitment and Promotion Policy: When filling vacant positions, we are determined to hire the best candidates available. We are committed to providing employees with a fair and equal opportunity to compete for jobs. Hiring and promotion of employees is based on skills, capabilities, knowledge and demonstrated abilities.As part of our commitment to health and safety, we continue to closely monitor and adjust our pandemic response as needed based on public health guidance, current epidemiology, and considerations regarding business continuity. At this time the Emera Vaccine Policy, which outlines the requirement for all Nova Scotia Power employees to be fully vaccinated for COVID-19 and provide corresponding proof, has been suspended. This policy may be reinstated in the future, either in full or in part, at the discretion of the Company, and employees will be required to demonstrate compliance. Any non-compliance could result in disciplinary action up to and including termination of employment.At Emera we understand that experience comes in many forms. We’re dedicated to adding new perspectives to the team - so if your experience is close to what we’ve listed above, please consider applying. If you don’t quite see yourself in this role but want to join our team, set up a Job Alert to learn about future opportunities!Job Type: Full-timeQuick Apply

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