Project Coordinator, King's Printer (Program Admin Officer 1-2) - Jobs in Halifax, NS

Job Description

Department: Service Nova Scotia and Internal ServicesLocation: HALIFAXType of Employment: PermanentUnion Status: NSGEU - NSPGClosing Date: 12/7/2022 (Applications are accepted until 11:59 PM Atlantic Time)About UsService Nova Scotia and Internal Services (SNS-IS) helps citizens, businesses and municipalities across Nova Scotia access a variety of government programs and services. We also support the public sector as it delivers the programs and services that Nova Scotians rely upon by providing corporate, information and technology services to government; process financial transactions; audit government operations; collect and share geographic data; manage major purchases; and help public sector bodies administer freedom of information and privacy laws.We continuously strive to make our programs and services more responsive to the needs and expectations of those we serve. SNS-IS is leading the Government’s efforts to improve business processes and eliminate waste.The King’s Printer is a section within the Government Services Branch of the Department of Service Nova Scotia and Internal Services and is responsible for:

• Overseeing the production, procurement, and distribution of government documents.
• Procuring promotional and specialized printing from external suppliers.
• Working closely with Procurement Office to consider sustainable procurement practices, best value, when purchasing speciality products, business forms, books, and security printing.
• Providing timely, cost-effective, and high-quality printing, specialty products, and postal services for all Government of Nova Scotia departments, as well as some key entities within the municipal, academic institutions, schools, and hospitals (MASH) sectors.

About Our OpportunityReporting to the Manager, King’s Printer, the Project Coordinator (PAO 1-2) will be responsible for the coordination/administration of programs/project processes and/or activities within the section that require innovative approaches, that have an impact on multiple functions and/or overall business results within the division or department. Duties may include promotion, process development, assessment, monitoring, promoting, and/or provision of information related to project management.The Project Coordinator will also manage, track, and attend to multiple pieces of information, bringing order and clarity. Monitors others working, checking to ensure that procedures are followed.Primary Accountabilities

• Delivers required outcomes by working within an established project management plan.
• Assists in managing projects and initiatives based on portfolio needs, including managing the agenda, planning, research, budget management, implementation, control, resource scheduling and organization of a broad range of activities involving some uncertainty requiring the formulation and adjustment of approach or procedures.
• Assists senior colleague(s) manage internal and external client, vendor, and contractor relationships by using client systems and other established project management processes, procedures, and protocols. Assists in the preparation, evaluation, and award of tenders for the acquisition of new equipment, software and/or professional services through liaison with vendors and/or contractors.
• Performs prescribed contract management activities by following existing procedures to support others.
• Coordinates and prepares documentation, meeting minutes, communications, agendas, and reports for approval, while following up on pending issues. Participates in meetings and assists in stakeholder management.
• Produces accurate reports for others by collecting data from a variety of sources and inputting that data into standard formats. Supports and enables others to use and benefit from existing data management systems.
• Reviews project documentation to ensure all deliverables required, as per policies and standards, are present, complete, and archived appropriately. Tracks and reports status of projects and portfolios. Coordinating and preparing project performance reporting to help senior management determine which projects proceed and/or are undertaken.
• May develop training plans, coordinates meeting rooms and travel, and leads workshops.

Qualifications and ExperienceAs the successful candidate, you will have a bachelors degree plus one (1) year of related experience in the printing industry; or an equivalent may be acceptable.Related experience includes:

• Project Management
• Workflow development
• Process improvement Development
• Contract Management
• Performance Measurement Creation
• Continuous Improvement implementation

You also have the following skills or work experience:

• Firm understanding of current printing technologies
• Must be able to work calmly and effectively under stress.
• Ability to adapt rapidly to changing circumstances and environments.
• Advanced demonstrable time management and organizational skills.
• Excellent skills with the Microsoft Office Suite
• Ability to manage and coordinate meetings with both stakeholders and vendor industry (In-person and virtually).

The following would be considered assets:

• Knowledge and experience in government organizations and operating practices
• Experience working in a government print environment
• Experience with SAP

We will assess the above qualifications and competencies using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.EquivalencyAn equivalent combination of training, education and experience will be considered. Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.BenefitsBased on the employment status and union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as Health, Dental, Life Insurance, Pension, General Illness (Short and Long Term), Vacation and Employee and Family Assistance Programs. Click here to learn more about our various benefits offerings and eligibility criteria.What We Offer

• Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career.
• Engaging workplace. Our Employees feel valued, respected, connected, and tuned in. We have forward-thinking policies and strategies.
• Countless Career Paths.
• Department Specific Flexible working schedules.

Pay Grade: PR 06 - PR 10Salary Range: $1,859.58 - $2,666.69 Bi-WeeklyEmployment Equity Statement:Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented. If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.This is a bargaining unit position initially restricted to current civil service employees represented by the Nova Scotia Government Employees Union (NSGEU). If applying from outside a government office, employees must apply correctly via this link: Failure to apply correctly means that your application will not be given first consideration as a bargaining unit applicant, and will only be included if external applications are pursued.External applicants and current casual employees will only be considered if there are no qualified civil service bargaining unit candidates. PLEASE NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information.Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concerns may be directed to Competitions@novascotia.ca.Quick Apply

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