Proposal Manager - Jobs in Halifax, NS

Job Description

This is an exciting time for CGI, and we want you to be part of it!We are Canadas largest independent information technology services firm, and even after over 40 years, we are still growing; we need your skills, enthusiasm, and dedication as part of our team.We are looking for a well-spoken individual with exceptional customer service skills and a great attitude. CGI is currently accepting applications for the position of Proposal Manager / Business Development Support Specialist.Insights you can act onWhile technology is at the heart of our clients’ digital transformation, we understand that people are at the heart of business success.When you join CGI, you become a trusted advisor, collaborating with colleagues and clients to bring forward actionable insights that deliver meaningful and sustainable outcomes. We call our employees members because they are CGI shareholders and owners and owners who enjoy working and growing together to build a company we are proud of. This has been our Dream since 1976, and it has brought us to where we are today — one of the world’s largest independent providers of IT and business consulting services.At CGI, we recognize the richness that diversity brings. We strive to create a work culture where all belong and collaborate with clients in building more inclusive communities. As an equal-opportunity employer, we want to empower all our members to succeed and grow. If you require an accommodation at any point during the recruitment process, please let us know. We will be happy to assist.Ready to become part of our success story Join CGI — where your ideas and actions make a difference.Your future duties and responsibilitiesIn this role, you will be responsible for coordinating and supporting proposal development efforts prior to, and throughout the proposal lifecycle. Working here in the Atlantic region, the Proposal Manager will assist by coordinating, supporting, and participating in various proposal work streams, managing proposal development, authoring content, and formatting and production of final proposal documents.In this role, you will advise business developers on best practices for developing compelling proposals, contributing to or authoring proposal content, and vetting submitted proposals for materials that should be included in our library of standard content.As a Proposal Manager, you must be able to independently manage your own workload, be willing to both share and accept tasks across the team. This role may require some flexibility relative to work schedule.Responsibilities include, but are not limited to:

• Regularly review public tender sites for any potential opportunities
• Manage the complete proposal process, ensuring timelines are met
• Draft responses using an approved template and with the resume/resource provided by the Opportunity Pursuit Leader
• Manage templates for various types of proposals per client/sector
• Manage the debrief process for any lost opportunities
• Manage a shared email account in use for automated notifications regarding new Statements of Work or Requests for Proposal
• Develop, manage and maintain a library of standard content
• Participate in proposal response teams for larger responses
• Schedule, participate, and occasionally lead meetings throughout the process
• Coordinating proposal content developed by teams or working groups
• Formatting of large, complex documents within a provided standard template using Microsoft Office tools
• Submission of proposals using email or client-based toolsets (portals, websites, and procurement systems)
• Manipulate and create original graphics
• Content and document management using CGI’s Ensemble platform (Microsoft SharePoint)
• Proofreading of documents for consistency, grammar, spelling, and punctuation
• Proposal production including printing and binding hardcopy documents, packaging, creating digital versions for submission on different media.

Required qualifications to be successful in this roleQualifications:

• Ideally, you will have a minimum of two years’ experience in a business development related role (proposal management, proposal support, inside sales, outside sales, or similar) in the Information Technology (IT) sector
• A minimum of one year of experience writing competitive proposals to Government is strongly preferred
• It is highly desirable that you possess at least two years’ experience working with features of MS Word, such as Styles, Merge, Compare, and layout and formatting tools
• It is desirable that you possess experience working in a client focused, team environment
• You should possess a good understanding of the information technology business – particularly professional services
• It is desirable that you possess an understanding of formalized procurement processes in both the public and private sector.

Required Level of Education (include certifications):

• Ideally, you will possess a bachelor’s degree in an applicable discipline (English, Communications, Commerce/Business, Information Technology or similar)
• It is desirable that you be willing to pursue certification under the Association of Proposal Management Professionals (APMP) or similar.

Soft Skills:The role of Proposal Manager involves interacting with a wide range of team members across the organization, often in a fast-paced environment. Soft skills and the ability to make decisions with some independence are critical to success.

• Ability to work effectively within a dynamic team environment
• Self-motivated and independent
• Excellent oral and written communication skills
• Outstanding organizational and time management skills
• Very strong attention to detail and accuracy
• Working to a fixed and strict deadline and supporting others in meeting the same deadline
• Ability to focus on producing deliverables of uncompromising quality
• Motivating team members
• Ability to adapt to support the needs of business development teams
• Ability to manage multiple tasks simultaneously
• Ability to work calmly and pragmatically in a high-paced environment
• Positive, flexible, team-oriented approach with the willingness and desire to work as a part of a multidisciplinary team

Technical Skills:

• Strong proficiency in using current versions of the Microsoft Office toolset, primarily Word, PowerPoint, and Excel
• Familiarity with Microsoft Project, Adobe Acrobat, Microsoft Sharepoint

Other Requirements (e.g. travel, shift work, on-call duty, overtime):

• There will be some requirement to work overtime and irregular hours. As much notice as possible is provided. Time is given in lieu.
• Occasional travel may be required.

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