Receptionist & Office Assistant - Jobs in Halifax, NS

Job Description

Position DetailsPosition InformationPosition Title Receptionist & Office AssistantDepartment/Unit Schulich School of Law - GeneralLocation HalifaxPosting Number S488-22Employee Group NSGEU Local 77Position Type Regular, On-GoingDuration of Contract (if applicable)Employment Type Full TimeFull-time Equivalency (FTE) 1Salary $23.70 - $30.06 per hour ($40,061- $50,808 per annum, 32.5 hours per week)Classification C5Provisional StatementAbout Dalhousie UniversityDalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.Job SummaryAs the first university-based common law school in the nation, the Schulich School of Law offers a unique and enlightened approach to legal education. Diverse curriculum, leading specializations, and internationally recognized faculty provide exceptional opportunities in all facets of legal education. Reporting to the Administrative Officer and the Director of Career Development andEmployer Relations, the Receptionist and Office Assistant is the initial contact person for faculty, staff, students, alumni and visitors to the Schulich School of Law. This includes in-person, phone and email contact for the Reception, Admissions and Career Development Office.Key Responsibilities

• Receive building maintenance requests from building occupants of the law school building and create work orders in FAMIS to resolve the issue, follow-up to ensure matter is resolved, maintain records.
• Coordinate event logistics for approximately 2-3 events a week. Handle arrangements for courier pick-ups and delivery duties and prepare monthly invoices to faculty grant holders.
• Receiving, entering and posting available jobs. Track job application deadlines and remove job postings as required. Contact law firms, use law job websites, and portal systems as required.
• Update and maintain the Career Development Office Brightspace page, MySchulichLaw, Instagram account and billboards, ensuring accurate information around recruitment dates, Career Development Office announcements etc.
• Responsible for entering Electronic Personnel Action Form for all of the administrative staff within the Law School and Law Library and entering Courtesy Access requests for visitors to the Law School as directed by the Dean’s Office.
• Prepare correspondence, reference letters for students, memos, reports, course materials, lecture notes, research materials etc.

NoteDue to operational requirements, the successful applicant is required to work in-person on campus.Dalhousie’s vaccine mandate has been suspended at this time, and employees no longer need to provide proof of full vaccination. However, health and safety risks to our community will continue to be monitored and a vaccine mandate may be reinstated if necessary.Required Qualifications

• Business/Office Administrative program with approximately three years’ related experience (or equivalent combination of training and experience).
• Proficiency in Microsoft Office (Outlook, Word, Excel).
• Demonstrated ability to prioritize and meet demands in a busy, deadline-driven environment with excellent attention to detail.
• Excellent interpersonal, communication (written and verbal) and organizational skills, and attention to detail.

Assets

• Experience working in a client-oriented environment and event planning and organization.

Job CompetenciesAdditional InformationDalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.Application ConsiderationBargaining unit employees (NSGEU local 77) are given priority consideration and will be notified on the status of their application following assessment. All other applications will be considered when there is no qualified candidate from the bargaining unit.We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or Human Resources.Diversity StatementDalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous persons (especially Mi’kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQ+ communities, and all candidates who would contribute to the diversity of our community.Posting Detail InformationNumber of Vacancies 1Open Date 12/05/2022Close Date 12/12/2022Open Until Filled NoSpecial Instructions to ApplicantQuick Apply

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