Records Technician (Clerk 3) - Jobs in Halifax, NS

Job Description

Department: Environment and Climate ChangeLocation: HALIFAXType of Employment: PermanentUnion Status: NSGEU - NSPGClosing Date: 8/5/2022 (Applications are accepted until 11:59 PM Atlantic Time)About UsNova Scotia Environment and Climate Change’s role is to protect the environment, human health and farm animal through regulatory excellence, conservation, partnership and promotion. To achieve this, we strive to develop legislation, regulations and policies, process notifications, applications, and approvals for regulated activities based on sound scientific knowledge and expertise.Our goal is to educate, inspect and enforce to ensure compliance with legislation and regulations. We proactively respond to environmental, conservation, farm animal welfare, and human health risks and work to develop programs and deliver services to enhance protection in these areas.Nova Scotia Environment - DepartmentAbout Our OpportunityAs the Records Technician in the Information and Support Services Unit within the Policy Division you will assist with the electronic creation, classification, scheduling, and disposition of departmental records. You will be responsible to enter data into FileNet and Excel spreadsheets; provide records management client services, such as conducting database searches and file retrieval; maintain statistics; respond to information inquiries; and complete other duties as required.Primary AccountabilitiesRecords Technician will be responsible for:

• Creating and maintaining files in our electronic record-keeping systems;
• Ensuring standardized records management procedures are followed;
• Assigning and confirming the accuracy of classification numbers, file names, and file numbers provided by clients while maintaining the security and confidentiality of records;
• Responding to records requests in a timely manner, such as those requested by staff in 10 other offices across the Province, and those related to Freedom of Information and other records requests;
• Preparing and ensuring the accuracy of records disposition paperwork, and coordinating the transfer of records for storage, archival appraisal, or destruction in accordance with approved records classification and retention schedules;

There will also be the opportunity to regularly consult with and support departmental and regional and district office staff, as well as staff at Nova Scotia Archives, corporate Records Management, and the Nova Scotia Records Centre.Qualifications and ExperienceTo be successful within this role, you will have four years of related experience, or an equivalent combination of training and experience may be acceptable.Additionally,

• You also have experience providing high quality client services, excellent oral and written communication skills, and experience working independently, and as part of a team.
• You are highly motivated, possess a high level of accuracy, and have strong organizational and analytical skills.
• You take the initiative and are comfortable working independently.
• Experience using Microsoft Excel, Word, and Outlook, and electronic record-keeping systems, databases, records classification and retention schedules, and records management procedures is essential.

The following will be considered assets:

• Experience with STAR/STOR classification system;
• Experience with FileNet

We will assess the above qualifications and competencies using one or more of the following tools: typing and spreadsheets, written examination, standardized tests, oral presentations, interview(s), and reference checks.EquivalencyApplicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.BenefitsBased on the employment status and union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as Health, Dental, Life Insurance, Pension, General Illness (Short and Long Term), Vacation and Employee and Family Assistance Programs. Click here to learn more about our various benefits offerings and eligibility criteria.Working Conditions

• Heavy lifting of boxes of files up to 30 pounds is required.
• Crouching, kneeling, bending, and reaching is required, as files may be stored on low and high shelves.
• Occasional travel to district and regional offices throughout the province is also required.

Additional InformationThe position is located in downtown Halifax and is an in-office position. The Records Technician also receives clients and deliveries from couriers at the main door and assists with mail services when needed.What We Offer

• Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career.
• Engaging workplace. Our Employees feel valued, respected, connected, and tuned in. We have forward-thinking policies and strategies.
• Countless career paths.
• Department Specific Flexible working schedules

Pay Grade: CL 18Salary Range: $1,579.09 - $1,766.79 Bi-WeeklyEmployment Equity Statement:Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented. If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.This is a bargaining unit position initially restricted to current civil service employees represented by the Nova Scotia Government Employees Union (NSGEU). If applying from outside a government office, employees must apply correctly via this link: Failure to apply correctly means that your application will not be given first consideration as a bargaining unit applicant, and will only be included if external applications are pursued.External applicants and current casual employees will only be considered if there are no qualified civil service bargaining unit candidates. PLEASE NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information.Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concerns may be directed to Competitions@novascotia.ca.Quick Apply

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