Research Coordinator - Children's Oncology Group - Jobs in Halifax, NS

Job Description

Req ID: 141348Department/Program: Hem/Onc/Neph & Palliative Care, Childrens Health ProgramLocation: HalifaxType of Employment: Temporary Hourly FT long-assignment (100% FTE) until 03/31/2023 x 1 position(s)Start Date:Union Status: Non-union, Management/Non Union Bargaining UnitCompensation: $21.905 - $27.3809 /hourClosing Date: (Applications are accepted until 23:59 Atlantic Time)IWK Health is a respected academic health sciences centre located in Halifax, Nova Scotia, providing tertiary and primary care for two million children, youth, adults and families each year across the Atlantic region. We have a team of approximately 4000 employees, physicians, volunteers and learners at sites across Nova Scotia. People build careers with IWK Health with our focus on training and mentorship opportunities. We recognize each other’s talent and celebrate our successes. We collaborate in modern facilities or virtually from home, align our work to our values, and enjoy access to enhanced benefits and wellness programs. We are proud to support our patients, families and communities and are grateful for the generous donor support we receive.Promoting an anti-racist environment, and calling out discrimination as we work and provide care, is important to us. We are located in Mi’kma’ki, the unceded and ancestral territory of the Mi’kmaq people. Working in Mi’kma’ki and providing care to those across Atlantic Canada is a shared privilege with the original inhabitants who have lived here for many thousands of years prior to colonization. There are 13 First Nation communities across Nova Scotia, and more than 50 historic African Nova Scotian communities who also have a long, deep, and complex history dating back over 400 years. We have the highest percentage of people with disabilities in the country. Nova Scotia has the highest proportions of transgender and non-binary people than any other province or territory in the country. We are active in our work to eliminate discrimination, but have more work to do to build that trust, acknowledge our biases and reduce the barriers our diverse communities face. We want IWK Health to be a safe and supportive space of equity and belonging in the care we provide and the employment we offer. We welcome all interested persons who self-identify as Indigenous, Black/African Nova Scotians, Persons of Colour, Immigrants/Newcomers, Persons with Disabilities, 2SLGBTQIA+ to apply to support our goal for our workforce to be representative of the patients, families, and communities that we care for at all job levels.The OpportunityThis position reports to the Manager, Hematology/Oncology/Nephrology, Children’s Oncology Group and the Pediatric Advanced Care Team. The individual in this position will provide high-quality regulatory and administrative work and assist the principal investigator and Clinical Research Associates to identify human and material resources required to fulfill COG studies and protocols.Primary responsibilities will include but are not limited to, coordinating multiple COG clinical trials, developing and maintaining tracking systems for protocol regulatory and administrative needs, preparing research ethics submissions to maintain high regulatory standards including new protocol submissions, and processing amendments, no objection letters, annual renewals, requests for acknowledgments, safety/adverse event reports, patient/workload lists, and maintaining organization of contracts and office finances. In addition, clinical trial data entry, preparing specimens for shipment, and administering patient consent/study questionnaires might be needed on occasion.Further responsibilities include independently composing, typing, and distributing memos and letters on revisions to COG research protocols; coordinating COG material and news updates from the COG server (Internet), updates of COG research protocols and distributing these to the appropriate Hematology/Oncology team members for confirmation of training and delegation log duties.This role will also involve arranging, attending, recording, and distributing minutes from research meetings, as needed; maintaining a filing system and photocopying confidential documents necessary to conduct COG studies, audits and monitoring sessions; typing/transcribing reports and project documents, photocopying, managing telephone correspondence, maintaining office and patient chart filing systems, manuals, and records, planning/coordinating events., They will assist in maintaining the Hematology/Oncology database and reference materials concerning patient and protocol tracking, managing inventory and ordering office supplies as required, processing incoming/outgoing mail and other related duties as required.Hours of WorkTBDYour Qualifications

• Candidate must have an undergraduate Degree; Equivalent experience and/or alternative education may be considered(minimum five (5) years related research/administrative experience in a health care environment required for equivalent experience and/or education).
• At least 2 years of pediatric hematology/Oncology patient population experience is preferred, but not required.
• Minimum 2 years research experience in health care required
• Completion of Research Coordinators Course required with a need to become a certified clinical research associate within 1 year of hire through the Society of Clinical Research Associates (SOCRA) or other recognized organization
• Requires active certificates in all of the following good clinical practice, Health Canada Division 5, and tricouncil policy statement 2
• Able to maintain and function with a high work load. The hired person would need to help in coordinate 20 to 25 active/recruiting phase 2 and 3 clinical trials and an addition 30-40 clinical trials that are in follow up but closed to enrollment.
• Ability to complete study amendments, safety reports, personell changes, new study submissions preferred
• Knowledge of children’s oncology group (COG) and the ability to coordinate and conduct the implementation of research studies to comply with COG, NCI, Health Canada and local regulations preferred
• Able to take responsibility to distribute COG announcements such as action letters, closure notices, family letters, and urgent advisories.
• Required to assist in negotiations of COG office finances and budget development
• Ensure COG updates are shared with the pediatric hematology/oncology research committee and document study training
• Experience with research audits, site management organization (SMO) monitoring, and/or Health Canada Inspections are preferredAdvanced working knowledge of computers including Windows, Adobe Acrobat, and Microsoft Office; proficient in Word, Excel, e-mail, and databases required.
• Keyboarding skills of 60 words per minute is required.
• Experience inputting database information required.
• Experience with MEDITECH, Microsoft Outlook, and the Internet required.
• Demonstrated excellent organizational, time management, interpersonal, teamwork, and communication (verbal and written) skills required.
• The demonstrated initiative is self-motivated and able to work independently with minimal supervision required.
• High regard for quality and proven attention to detail, as well as the flexibility to meet workload demands required.
• Proven time management, organizational, and problem-solving skills required.
• Resourceful and analytical with the ability to use good judgment and make decisions.
• The ability to maintain confidentiality is essential.
• Previous research experience in managing prospective clinical trials is an asset.
• Demonstrated knowledge and experience with appropriate medical terminology required; knowledge of research terminology an asset.
• Engaged and interested in learning about pediatric oncology research is an asset.
• Experience preparing presentations and reports is an asset.

Thank you for your interest in IWK Health.Please note that we only contact applicants selected for interview/testing. If we invite you to participate in an assessment process (such as an interview or testing) you have the right to request accommodation. Please discuss your needs when invited to the assessment process.This is a Management/Non Union bargaining unit position. Preference is given to bargaining unit employees for unionized positions. Successful applicants changing unions, bargaining units or employment status, are advised to seek clarification regarding their seniority, benefits, and vacation entitlement and/or usage, prior to accepting the position.An offer of employment is conditional upon the completion and satisfactory results of all applicable background checks and confirmation of credentials. Additionally, as per Nova Scotia’s COVID-19 Vaccine mandate, any offer of employment will be conditional upon submitting proof of full vaccination status. Medical exceptions or any other kind of requested exception based upon the Health Centre’s obligations pursuant to the Nova Scotia Human Rights Code will be considered on a case-by-case basisIf you are an employee of IWK Health, please apply through the internal careers page to ensure you are flagged as an internal applicant.Quick Apply

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