Scheduling Coordinator - Jobs in Halifax

Job Description

Location: Halifax, CanadaIn fast changing markets, customers worldwide rely on Thales. Thales is a business where brilliant people from all over the world come together to share ideas and inspire each other. In aerospace, transportation, defence, security and space, our architects design innovative solutions that make our tomorrow #39;s possible.Position SummaryThis is a Hybrid position that will involve a combination of work from home, the office and onboard ships in harbour and at sea.Reporting to the Coastal Planning Team Lead, Thales requires a Scheduling Coordinator is to assist the Ship Maintenance Lead (SML) in organizing all required routines while developing an integrated schedule for the Work Period. The Scheduling Coordinator manages the preparation, monitoring, and maintenance of Work Period work lists and schedules. They ensure accurate and timely reports are produced as required along with updating real-time dashboards and communicating schedule changes across the enterprise. During the evolution of the Work Period, the Scheduling Coordinator will coordinate with the Technical Material Expeditor and advise if the identified Material is not in Stock. Additional tasks will include but not limited to; Raising Purchases Requisitions on behalf of the SML, collecting and organizing Objective Quality Evidence, and assisting Maintenance Coordinators with Work Pack Management.Essential Functions / Key Areas of ResponsibilityThe Scheduling Coordinator is responsible for:

• Provision of general project support and administration activities to the Service Delivery Team.
• Liaise with key stakeholders to develop valid and accurate bid and project maintenance packages.
• Liaise with key stakeholders to develop valid and accurate bid and project schedules.
• Liaise with key stakeholders to maintain valid and accurate project schedules in accordance with a weekly update cycle.
• Highlight areas of schedule and identify potential actions for improving performance.
• Advise the Ship Maintenance Lead of scheduling/production issues that might impact on key schedule dates.
• Ensure data transfer, data coordination between various program management software systems to ensure capture of accurate performance data.
• Reconcile performance data generated from the systems with real project performance through communication with members of the project team.
• Prepare regular reports and charts on project schedule progress and project performance in as required by the Ship Maintenance Lead and other stakeholders and as required.
• Carry out analysis of project schedule and cost performance.
• Assist the Ship Maintenance Lead through resource levelling and other appropriate scheduling techniques to identify suitable project execution strategies to reduce execution costs and improve schedule performance.
• Assist with planning functions including project structure with relevant documentation.
• Generating purchase requisitions for Suppliers and Subcontracted Services, maintaining purchase orders and ensuring the efficient financial closure of Subcontracts on behalf of the Service Delivery and Procurement teams.
• Assist in ensuring Subcontracted service providers have the necessary paperwork and materials to complete designated maintenance tasks.
• Attending meetings and preparing meeting agendas and minutes.
• Ensuring compliance with Health and Safety requirements (team effort).
• Monitor Material levels in relation to their Work Period.
• Other tasking as required.

Health, Safetyamp; Environment

• Comply with and ensure compliance of others to all relevant HS amp;E legislative requirements, policies, procedures and framework with the intent of preventing or minimizing accidental exposures to self, colleagues, visitors and/or the environment.
• Promote Thales #39;s Health, Safety and Environmental programs by demonstrating HS amp;E Leadership in a professional and supportive manner.

Minimum Requirements: Skills, Experience, Education, Technical/Specialized Knowledge, Certifications, LanguageSkills and Abilities:

• 3+ Years of experience of scheduling projects highly advantageous.

Technical/Specialized Knowledge:

• Experience working within the Military or a Defense Contract or Project is advantageous.
• Experience in the marine industry as it relates to Shipbuilding, Ship Repair, or Ship Maintenance is advantageous.
• Competent use of Scheduling Tools (Microsoft Project preferred).
• Project planning knowledge desirable.
• Demonstrated analytical skills.
• Strong computer literacy, with proven experience with Microsoft products especially Word, Excel and PowerPoint.
• Strong organizational skills and ability to balance multiple priorities.
• Excellent communications skills including the ability to prepare and present reports to a range of audiences.
• Strong interpersonal skills including the ability to promote cooperation at all levels.
• Language: English (Essential), French (Desirable).
• Experience with using SAP ECC.
• Experience in SharePoint.

Language:

• English

Preferred QualificationsEducation:

• Possess a minimum 3-Year Technical Program diploma offered by a recognized technical institute or certified as a technologist by a recognized provincial, state, or federal (national) licensing body in a relevant field or certified to the QL-6B level of military technical training.

Physical DemandsPredominantly working onsite in the Naval Dockyard and onboard Naval Vessels, will also be required to work from the office or from home.Will be required to undertake inspections, including confined space entry, on Naval ships involving bending and twisting. Tasks may also requiring working at heights.Must meet all federal government requirements to access Canadian government facilities, including naval dockyards.Special Position Requirementsþ Schedule: 40 hours per week.þ Physical Environment: Office and Naval ships alongside in harbor, or at sea, therefore must meet all federal government requirements to access Canadian government facilities, including naval dockyards.þ Travel: Occasional domestic or international travel will be required, which will include access to government facilities and assets, including naval vessels.þ Customer Location Based or Site Visits: Access to government facilities and assets, including naval vessels.Regulatory Compliance Requirements:CanadaPlease review values for Canada, selecting ALL that apply:☐ Noneþ Access to Trade Controlled Itemsþ Access to Controlled Goodsþ Security Clearanceþ COVID-19 VaccineDescribe Specific need:

• Required to access and work in DND facilities and therefore must comply with Federal facility health regulations
• Requires direct or indirect access to hardware, software, technology or technical data controlled under the Canadian Export Control List, the ITAR or the EAR.
• Requires a positive Controlled Goods assessment as personnel will have direct access to hardware, software, technology or technical data controlled under the Canadian Controlled Goods Program.
• Required to obtain and maintain a Security Clearance at the NATO Secret Level.

#LI-Hybrid#LI-PD1Thales is an equal opportunity employer which values diversity and inclusivity in the workplace. Thales is committed to providing accommodations in all parts of the interview process. Applicants selected for an interview who require accommodation are asked to advise accordingly upon the invitation for an interview. We will work with you to meet your needs. All accommodation information provided will be treated as confidential and used only for the purpose of providing an accessible candidate experience.