Secretary 2 - Administrative Assistant - Jobs in Halifax, NS

Job Description

Department: Human Rights CommissionLocation: HALIFAXType of Employment: PermanentUnion Status: NSGEU - NSPGClosing Date: 3/31/2023 (Applications are accepted until 11:59 PM Atlantic Time)About UsThe Nova Scotia Human Rights Commission (“the Commission”) is an independent government agency mandated with administering the Human Rights Act. The Commission focuses on two key areas: providing a human rights dispute resolution process to resolve allegations of discrimination both on an individual and systemic level; and working to eliminate barriers and prevent discrimination through education, training, public engagement, and policy development. Through this work, the Commission is helping to build inclusive communities and protect human rights in Nova Scotia.The Dispute Resolution Division is an active unit within the Commission, employing close to 60% of the Commission’s workforce. The division’s work is highly sensitive and focuses on the resolution of inquiries and complaints related to allegations of discrimination through various methods, such as resolution conferences and investigations.For more information about the Commission, visit our websiteAbout Our OpportunityReporting jointly to the Manager, Dispute Resolution, and the Commission Registrar, the Administrative Assistant (Secretary II) provides a wide range of secretarial and administrative support to the Registrar and, Dispute Resolution functions.This position requires the confidence and ability to handle multiple priorities with a positive attitude, take initiative to get things done, and perform effectively under the pressure and strain of inflexible deadlines in a busy, highly confidential office setting.The Administrative Assistant (Secretary II) communicates with all staff, within the Commission to provide clerical support and office administration; and may deal with Human Rights Commissioners and individuals across government departments. Outside Government: Contact with vendors, suppliers, and the public.Primary AccountabilitiesAs the Administrative Assistant (Secretary II), some of your key responsibilities will be:

• preparing confidential correspondence and reports, proofreading and editing documents;
• coordinating meetings and events;
• responding to telephone, e-mail, and walk-in inquiries from the public and making referrals to appropriate staff;
• providing records management, file management, and data base entries;
• logging and distributing incoming mail and deliveries for the Commission;
• Demonstrating a high degree of cultural competency in serving a diverse public and working within a diverse team.

Qualifications and ExperienceAs the ideal candidate, you have experience serving the public and in office administration. You have experience in various computer applications, including Windows, MS Word, Outlook, Power Point, and Internet. You have demonstrated competency in keyboarding/typing and word processing, excellent organizational and records management skills.The Administrative Assistant (Secretary II) position requires strong communication and interpersonal skills with an ability to form strong relations with others in a team setting and ability to work with minimal direction, including the ability to multitask and prioritize work based on deadlines. The Administrative Assistant (Secretary II) possesses above average customer-service skills and strongly developed understanding and awareness of security and confidentiality issues and must demonstrate flexibility and adaptability, as well as problem solving and sound judgement.Assets include: experience working in an intake/complaint process or legal environment; post-secondary education in secretarial science, business administration, or paralegal studies; experience working in an environment where restorative and/or trauma-informed approaches are part of the core business.We will assess the above qualifications and competencies using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.EquivalencyApplicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.BenefitsBased on the employment status and Union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as Health, Dental, Life Insurance, Pension, General Illness (Short and Long Term), Vacation and Employee and Family Assistance Programs. Click here to learn more about our various benefits offering and eligibility criteria.Working ConditionsMost of your time is spent in a comfortable office setting. Occasionally you may need to move or lift objects such as boxes or files. You will have daily contact with the public, various Government Departments as well as other local Agencies.Your normal work week is 35 hours/week, 7 hours/day.What We Offer

• Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career.
• Engaging workplace. Our Employees feel valued, respected, connected, and tuned in. We have forward-thinking policies and strategies.
• Countless career paths.

Pay Grade: CL 18Salary Range: $1,626.82 - $1,820.19 Bi-WeeklyEmployment Equity Statement:Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented. If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.This is a bargaining unit position initially restricted to current civil service employees represented by the Nova Scotia Government Employees Union (NSGEU). If applying from outside a government office, employees must apply correctly via this link: Failure to apply correctly means that your application will not be given first consideration as a bargaining unit applicant, and will only be included if external applications are pursued.External applicants and current casual employees will only be considered if there are no qualified civil service bargaining unit candidates. PLEASE NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information.Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concerns may be directed to [email protected]Quick Apply

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