Site Residency Education Scheduler - Jobs in Halifax, NS

Job Description

Position DetailsPosition InformationPosition Title Site Residency Education SchedulerDepartment/Unit Family MedicineLocation HalifaxPosting Number S341-22Employee Group NSGEU Local 77Position Type TermDuration of Contract (if applicable) Two (2) yearsEmployment Type Part TimeFull-time Equivalency (FTE) 0.5 FTESalary $25.08 - $31.80 per hour ($42,378 - $53,750 per annum, 32.5 hours per week). This is a 0.5 FTE position so annual salary will be pro-rated to $21,189 - $26,875 (16.25 hours per week).Classification C6Provisional StatementThis is a provisional classification. Formal classification procedures will be initiated by the Job Design Unit in approximately six months.About Dalhousie UniversityDalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.Job SummaryThe Department of Family Medicine strives to provide leadership by advancing the discipline of family medicine through education and research in primary health care, teaching family medicine residents and medical students, and demonstrating our commitment to lifelong learning and the dissemination of knowledge to Maritime family physicians. Reporting to the Postgraduate Site Administrator – Halifax Site, the Site Residency Education Scheduler will administer and coordinate all clinical learning experiences (rotations) for the Department of Family Medicine’s postgraduate teaching program for approximately 40 Halifax based residents as well as other specialty or external Family Medicine (other sites) residents doing electives.Key Responsibilities

• Serve as the principle contact and primary resource for all rotation scheduling or clinical learning experiences for Halifax-based residents in the Department’s residency program as well as any visiting, elective or non-family medicine resident clinical learning experiences for/within the Halifax site.
• Coordinate all clinical learning experiences in Family Medicine for Postgraduate Year 1 and Postgraduate Year 2 residents. Prepare/revise, follow-up and communicate any changes to all related schedules.
• Ensure scheduling meets Department requirements as well as the requirements of the College of Family Physicians of Canada, Dalhousie Postgraduate Medicine guidelines and the Maritime Resident Doctors contract.
• Facilitate the evaluation processes for assessment of service, faculty and residents. Configure evaluation forms to be sent automatically through One45 scheduling and evaluation software.
• Update and maintain scheduling and evaluation data. Enter and maintain clinical rotation scheduling on systems such as One45. Ensure rotation schedules are accurate for staff, Directors, and resident utilization. Ensure schedule is correct to facilitate proper evaluation distribution and completion.
• Ensure the Site Director, Assistant Site Director and Postgraduate Site Administrator are updated regarding scheduling or capacity problems or conflicts.

NoteThis is a 50% full-time (16.25 hour per week) position. Hours of work will be determined based on operational needs, however, these may vary within the normal working hours of 8:00 am – 5:00 pm depending on workload and meeting requirements. Scheduling and compensation will be in accordance with the collective agreement.The successful applicant will be eligible for hybrid work (combination of in-person work on campus and remote work) as agreed by all parties based on operational requirements and university guidelines.Dalhousie’s vaccine mandate has been suspended at this time, and employees no longer need to provide proof of full vaccination. However, health and safety risks to our community will continue to be monitored and a vaccine mandate may be reinstated if necessary.QualificationsBusiness/Office Administration diploma plus approximately three to five years’ relevant work experience (or equivalent combination of training and experience) is required. Must have demonstrated strong interpersonal and communication (verbal and written) skills. Proven organizational skills and attention to detail are essential. Must have the demonstrated ability to multi-task and use initiative in a team environment. Must have strong computer skills, including webinar and online conferencing systems, email management and MS Office suite (Excel, Word, Access) with the demonstrated ability to learn new programs. Advanced experience or expertise in Excel preferred. Assets include previous experience with or knowledge of Brightspace, DalMedix, One45, hospital IT systems and/or Dalhousie Medical School.Job CompetenciesAdditional InformationDalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.Application ConsiderationBargaining unit employees (NSGEU local 77) are given priority consideration and will be notified on the status of their application following assessment. All other applications will be considered when there is no qualified candidate from the bargaining unit.We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or Human Resources.Diversity StatementDalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous persons (especially Mi’kmaq), persons with a disability, racialized persons, including persons of Black/African descent (especially African Nova Scotians), women, persons of a minority sexual orientation and/or gender identity, and all candidates who would contribute to the diversity of our community.Posting Detail InformationNumber of Vacancies One (1)Open Date 08/23/2022Close Date 09/07/2022Open Until Filled NoSpecial Instructions to ApplicantQuick Apply

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