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Team Lead, Reimbursements - Jobs in Halifax, NS

Dalhousie University
Job LocationHalifax, NS
EducationNot Mentioned
SalaryNot Disclosed
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypeFull Time

Job Description

Position DetailsPosition InformationPosition Title Team Lead, ReimbursementsDepartment/Unit Financial ServicesLocation HalifaxPosting Number S320-22Employee Group NSGEU Local 77Position Type Regular, On-GoingDuration of Contract (if applicable)Employment Type Full TimeFull-time Equivalency (FTE) 1.0Salary $25.78 - $32.70 per hour ($43,572 - $55,261 per annum, 32.5 hours per week)Classification C7Provisional StatementThis is a provisional classification. Formal classification procedures will be initiated by the Job Design Unit in approximately six months.About Dalhousie UniversityDalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.Job SummaryFinancial Services (FS) strives to provide the highest quality financial services and information and ensure the effective stewardship of University resources to support teaching, learning and research. As a core service unit the department provides centralized financial systems, reporting and policy for the University; budget, procurement and research support, transaction processing including accounts payable, procurement, and risk management. Reporting to the Manager, Accounts Payable, the Team Lead, Reimbursements will maintain unit functioning and operating productivities, as they relate to employee reimbursements.Key Responsibilities

  • Oversee, delegate and direct the work of the expense reimbursement team. Organize the workflow and advise staff on improvements to their individual workflow. Assign or reassign work when required.
  • Advise and assist clerks with complex reimbursement claims and facilitate effective auditing processes. Review and approve claims deemed to require further review, providing advice regarding the eligibility of expenses to ensure compliance with university policies.
  • Lead processes for post auditing of reimbursements by defining audit criteria, identifying and preparing samples to audit.
  • Prepare summary of audit findings and liaise with responsible unit to ensure issues that are identified through audit are addressed and that proper documentation or work completed is maintained. Identify training opportunities for claimants based on common errors.
  • Act as Financial Services expert in all matters related to the Chrome River expense reimbursement software. Provide training to campus and answer enquiries related to the software and related processes.
NoteThe successful applicant will be eligible for hybrid work (combination of in-person work on campus and remote work) as agreed by all parties based on operational requirements and university guidelines.Dalhousie’s vaccine mandate has been suspended at this time, and employees no longer need to provide proof of full vaccination. However, health and safety risks to our community will continue to be monitored and a vaccine mandate may be reinstated if necessary.QualificationsBusiness/Office Administration program with at least five years’ related work experience (or equivalent combination of training and experience) is required. Previous experience with Accounts Payable or reimbursement processes is preferred. Experience in university or government setting is preferred. Experience with Microsoft applications and financial information system software required. Experience with Banner or Chrome River an asset. Excellent communication, organizational and interpersonal skills are essential to this position.Job CompetenciesAdditional InformationDalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.Application ConsiderationBargaining unit employees (NSGEU local 77) are given priority consideration and will be notified on the status of their application following assessment. All other applications will be considered when there is no qualified candidate from the bargaining unit.We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or Human Resources.Diversity StatementDalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous persons (especially Mi’kmaq), persons with a disability, racialized persons, including persons of Black/African descent (especially African Nova Scotians), women, persons of a minority sexual orientation and/or gender identity, and all candidates who would contribute to the diversity of our community.Posting Detail InformationNumber of Vacancies 1Open Date 08/02/2022Close Date 08/16/2022Open Until Filled NoSpecial Instructions to ApplicantQuick Apply
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