Team Lead, Vendor Maintenance - Jobs in Halifax, NS

Job Description

Position DetailsPosition InformationPosition Title Team Lead, Vendor MaintenanceDepartment/Unit Financial ServicesLocation HalifaxPosting Number S321-22Employee Group NSGEU Local 77Position Type Regular, On-GoingDuration of Contract (if applicable)Employment Type Full TimeFull-time Equivalency (FTE) 1.0Salary $25.78 - $32.70 per hour ($43,572 - $55,261 per annum, 32.5 hours per week)Classification C7Provisional StatementThis is a provisional classification. Formal classification procedures will be initiated by the Job Design Unit in approximately six months.About Dalhousie UniversityDalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.Job SummaryFinancial Services (FS) strives to provide the highest quality financial services and information and ensure the effective stewardship of University resources to support teaching, learning and research. As a core service unit the department provides centralized financial systems, reporting and policy for the University; budget, procurement and research support, transaction processing including accounts payable, procurement, and risk management. Reporting to the Manager, Accounts Payable, the Team Lead, Vendor Maintenance will maintain unit functioning and operating productivities as they relate to vendors, ensuring accurate and compliant records are maintained pertaining to vendors associated with the University.Key Responsibilities

• Oversee vendor database for invoice payees, performing procedures and controls to mitigate risk of duplicate payments and fraud. Verifies vendor by searching for online resources and leads processes for annual refresh of vendor information, ensuring all vendor information is accurate and up to date.
• Oversee vendor database for payees of travel claims and expense reimbursements. Creates Banner IDs for external payees, ensuring duplicate records are not created, and updates existing vendors’ information when required.
• Maintain vendor direct deposit information, performing procedures and controls to mitigate risk of fraud, including ensuring banking information and supporting documentation is complete, confirming changes to banking information and identifying suspicious requests.
• Prepare procedures and documentation as required. Makes recommendations to the Manager of any procedural changes to improve the overall functions of the unit.
• Organize the workflow and advise inquiries staff on improvements to their individual workflow. Assign or reassign work when required.

NoteThe successful applicant will be eligible for hybrid work (combination of in-person work on campus and remote work) as agreed by all parties based on operational requirements and university guidelines.Dalhousie’s vaccine mandate has been suspended at this time, and employees no longer need to provide proof of full vaccination. However, health and safety risks to our community will continue to be monitored and a vaccine mandate may be reinstated if necessary.QualificationsBusiness/Office Administration program with at least five years’ related work experience (or equivalent combination of training and experience) is required. Previous experience with Accounts Payable is preferred. Experience in university or government setting is preferred. Experience with Microsoft applications and financial information system software is required. Experience with Banner an asset. Excellent communication, organizational and interpersonal skills are essential to this position.Job CompetenciesAdditional InformationDalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.Application ConsiderationBargaining unit employees (NSGEU local 77) are given priority consideration and will be notified on the status of their application following assessment. All other applications will be considered when there is no qualified candidate from the bargaining unit.We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or Human Resources.Diversity StatementDalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous persons (especially Mi’kmaq), persons with a disability, racialized persons, including persons of Black/African descent (especially African Nova Scotians), women, persons of a minority sexual orientation and/or gender identity, and all candidates who would contribute to the diversity of our community.Posting Detail InformationNumber of Vacancies 1Open Date 08/02/2022Close Date 08/16/2022Open Until Filled NoSpecial Instructions to ApplicantQuick Apply

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