Clerk 4 - Jobs in Head Of Jeddore, NS

Job Description

Department: Natural Resources & RenewablesLocation: HEAD OF JEDDOREType of Employment: PermanentUnion Status: NSGEU - NSPGClosing Date: 10/31/2022 (Applications are accepted until 11:59 PM Atlantic Time)About UsNova Scotia is rich in natural resources – including biodiversity, forests, geological resources, provincial parks and the land we manage. The Department of Natural Resources & Renewables is responsible for the development, management, conservation and protection of forest, mineral, parks and wildlife resources and the administration of the provinces Crown land. Together we are working with Nova Scotians to build a better future through sustainable natural resource management as we all benefit from the natural health and wealth of the province.About Our OpportunityUnder the general direction of the IRM and Parks and Recreation Managers or other designated official, the Clerk 4 provides a broad range of administrative, financial, and organizational support to the Integrated Resource Management (IRM), Parks and Recreation Managers and other Lands and Forestry staff within IRM and POSD.Primary AccountabilitiesAs the Clerk 4, you will support various programs administered by the Department of Natural Resources & Renewables and oversee the daily financial and procurement services for IRM and Parks and Recreation; prepare invoices for processing; create journal vouchers; track expenditures and reconcile invoices to SAP (105) to assist IRM and Parks and Recreation Managers in preparing accurate budget forecasts. You will also receive and reconcile revenue ensuring security of such funds as per the Cash Handing Policy.Other responsibilities include:

• Providing front line customer service including processing incoming and outgoing mail and responding to telephone and in person inquiries;
• Using SAP, entering shift substitutions, verifying entries, entering time-absentee reports for seasonal/casual employees and running reports as required by IRM and Parks and Recreation Managers;
• File management using the electronic filing systems, ordering office supplies, participation on committees and maintaining various databases;
• Ensuring appropriate control of petty cash funds;
• Maintain inventory using ARIBUS.

You must also be eligible to register as a Commissioner of Oaths in accordance with the Notaries and Commissioners Act for Administering Oaths.Qualifications and ExperienceThis may be the right opportunity for you if you have a High School education along with five years of related work experience. An equivalent combination of training and experience may be acceptable. You:

• Are proficient with computer software with proven experience using Microsoft Office Suite, Outlook and web based applications;
• Have experience with processing and tracking purchases, revenue from counter sales, monthly budget reconciliation;
• Have experience coordinating duties such as calendar management, data entry, and composing and editing correspondence;
• Possess strong organizational and time management skills including accuracy, the ability to work within deadlines, and proven ability to exercise sound judgement and set priorities;
• Are a team player with the ability to work with minimal supervision, possessing strong interpersonal and communication skills;
• Possess the ability to deal with sensitive information and to complete all duties with a high degree of confidentiality;
• Have a valid Nova Scotia driver’s license or equivalent.

While not required, it is considered an asset if you have:

• A working knowledge of the Corporate Financial Management System (SAP), CAMIS, ARIBUS; CIMPL Pathways, FileNet and STAR/STOR or similar systems;
• Familiarity with the many Department/Government programs, regulations, statutes and procedures related to financial processes;
• Experience in budget forecasting;
• Experience providing quality front end customer service in a fast paced and demanding environment;
• Knowledge and experience with OHS Acts and Regulations;
• Radio Communications experience.

We will assess the above qualifications and competencies using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.EquivalencyApplicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.BenefitsBased on the employment status and Union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as Health, Dental, Life Insurance, Pension, General Illness (Short and Long Term), Vacation and Employee and Family Assistance Programs. Click here to learn more about our various benefits offerings and eligibility criteria.Working ConditionsMust be willing to attend department training in duties related to this position.This position requires the ability to work as part of a team, to perform in an efficient and effective manner and may be called upon to assist during times of fire emergencies.What We Offer

• Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career.
• Engaging workplace. Our Employees feel valued, respected, connected, and tuned in. We have forward-thinking policies and strategies.
• Countless Career Paths.
• Department Specific Flexible working schedules.

Pay Grade: CL 22Salary Range: $1,868.53 - $2,066.70 Bi-WeeklyEmployment Equity Statement:Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented. If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.This is a bargaining unit position initially restricted to current civil service employees represented by the Nova Scotia Government Employees Union (NSGEU). If applying from outside a government office, employees must apply correctly via this link: Failure to apply correctly means that your application will not be given first consideration as a bargaining unit applicant, and will only be included if external applications are pursued.External applicants and current casual employees will only be considered if there are no qualified civil service bargaining unit candidates. PLEASE NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information.Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concerns may be directed to Competitions@novascotia.ca.Quick Apply

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