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Administrative Assistant - Kanata - Jobs in Kanata, ON

Randstad
Job LocationKanata, ON
EducationNot Mentioned
SalaryNot Disclosed
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypeFull Time

Job Description

We are currently looking to fill a Permanent Administrative Assistant role for a fantastic company right here in Ottawa!Administrative Assistant /Proposal CoordinatorOttawa- WestEngineering industryPermanent role50,000k-55,000kMonday- Friday (No Weekends)This is a great opportunity to work in a role where you are able to multy task and keep busy!AdvantagesPermanent full time roleGreat working environmentBenefitsRRSP plan50,000k-55,000kMonday-Friday ( No weekends)Work in a supportive and dynamic teamFree ParkingResponsibilitiesWhat you will be taking care of:

  • Create job folders and update active jobs. Utilize accounting software (AJERA) as required to
support both the Department need and Corporate Services.
  • Assist Team Leads and Project Managers in updating and tracking project scheduling, status,
and proposal information when available.- Maintain the design library catalogue as new books and codes are purchased. -
  • Assist in the maintaining and updating of all standards and other reference materials for the
group.Proposal side:
  • Assist in the proposal writing process from production to delivery including the coordination
and preparation of proposal submissions and soliciting input from others where required.
  • Track proposals and report status of all proposal elements to proposal team.
- Actively participate in meetings relating to proposals, business development and social media.- o Receive and review RFP, RFSO, and RFQ documents so that requirements are clearlyunderstood.
  • Act as the central point for the proposal development process.
  • Monitor proposal for accurate content and format consistency and compliance.
- Ensure the proper contextual integrity of proposals by coordinating with content contributors.-
  • Coordinate materials for submission.
- Minor graphic design as necessary.-- Proposal production, packaging, and delivery to ensure on-time submission.-QualificationsCompetencies
  • Completed College Diploma or University Degree in Administrative Services.
  • Ideally 4 years of experience in the Consulting Industry (or equivalent sector) administrative duties.
  • A fundamental understanding of administrative services and social media platforms.
  • Advanced skill level in Microsoft Word, Excel, and Outlook is required.
  • Good people skills
  • Good problem-solving skills.
  • Ability to work on multiple projects simultaneously.
  • Excellent organizational skills.
  • Bilingual would be an asset.
SummaryIf you think this ad is speaking to you, apply now! Send your resume directly to us emilie.butler@randstad.ca AND lisa.haddow@randstad.ca or call us at 613-726-0220 option 1 to learn more!All applications will be reviewed but only qualified candidates will be contacted. Thank you so much for your interest and we look forward to meeting you!Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canadas workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.Quick Apply
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