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Administrative Assistant - 12 Month Contract - Jobs in Kelowna, British Columbia

CIMA+
Job LocationKelowna, British Columbia
EducationNot Mentioned
SalaryNot Mentioned
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypeFull time

Job Description

Job DescriptionThe CIMA+offices in Western Canada are in the middle of a large growth trajectory. This means new, exciting complex projects that you will have the ability to shape and be a part of. We are actively looking for people who want to develop their skillsets, take on new challenges, and advance their careers within the organization.We are looking for a project focused Administrative Assistant to join our Kelowna team. This position consists of providinggeneral administrative support for the office as well as toproviding project coordination assisting project managers and leaders in the office in the delivery of projects. The role will be working under the supervision of the Kelowna Office Manager in a full time 12 month contract role.Primary responsibilities 

  • Provide Reception services by greeting visiting clients and sending/receiving courier/deliveries. Maintain visitor log. 
  • Assist Management in organizing and maintaining the requirements of office Health and Safety policies and procedures. 
  • Provide support to Management for the organization of in-house training and meetings. 
  • Prepare meeting minutes and various follow-up reports, letters and other documents addressed to clients and business partners. 
  • Provide project administration support, including edition of project specifications, drafting, editing of project communications. Manage workflow of document issuance to clients. 
  • Supporting the project manager, manage and track the issuance of construction administration documents and provide reminders to project managers. 
  • Assist Management in maintaining the Professional Practice Management Plan and Quality Assurance and Control programs. 
  • Manage travel arrangements. 
  • Ensure follow-up and send reminders regarding the signature of the project administrative documents. 

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