Administrative Assistant, Full-Time (Mon-Fri) - Jobs in Kenora, ON

Job Description

The ProgramWJS Canada - Ontario, provides culturally-based programs and social services for children, youth and families in the northwestern Ontario communities of Kenora, Dryden and Sioux Lookout.This position is based at the ACE Program, which is a section 23 classroom, funded by the Ministry of Education and Ministry of Children, Community and Social Services. It provides the mechanism to support students, with a focus on aboriginal youth at the Kenora Attendance Centre in a holistic way to prepare them for a return to a regular classroom setting or alternatively a post schooling readiness to enter the community as contributing members.In Your Role You Will

• Adhere to the standards as guided by WJS general, personnel and program policies, as well as provincial regulations and demonstrate an understanding of WJS values, policies, and procedures.
• Complete month end duties, including invoices, staff summaries and month end reports.
• Ensure all invoices, bills, expenses claims, etc., are submitted to the financial coordinator promptly.
• Deal with clients and their families in a professional manner as well as greets and interrelates with service representatives, clients, general public, related agency staff and other community services.
• Coordinate and perform a range of staff and/or operational support activities for the region/program group; serve as a liaison with other parts of the organization in the resolution of day-to-day administrative and operational problems.
• Operate a personal computer to compose and edit documents, reports, and other materials from notes or verbal direction or from knowledge of established policies; may prepare, transcribe, compose, type, edit, and distribute agendas and/or minutes of meetings.
• Schedule and coordinate meetings, events, interviews, appointments and/or other similar activities for senior management which may include coordinating travel and lodging arrangements.
• Prepare or assist with the preparation of scheduled and/or ad hoc statistical and narrative reports; perform basic information gathering and analysis and/or forecasting, as specifically directed.
• Assist management and staff in problems solving, project planning, and development and execution of stated goals and objectives.
• Establish, maintain, and update files, databases, records and/or other documents; develop and maintain data and perform routine analysis and calculations in the processing of data for recurring internal reports.
• Requisition supplies, printing, maintenance, and other services, as required.
• Support, lead and train staff and students, as required.
• Perform miscellaneous job-related duties as assigned (such as drive coordination).

The PositionUnder general supervision, the Administrative Assistant performs a variety of administrative and staff support duties for a region or group of programs in this accredited agency, which requires a range of skills and a knowledge of organizational policies and procedures. Assists and directs visitors and resolves administrative problems and inquiries; composes, edits, and proofreads reports and proposals and prepares a range of administrative documents. They have the responsibility of helping set a friendly and courteous atmosphere.Schedule Information:

• One (1) permanent, full-time position available, with a weekly schedule of 37.5 hours; Monday through Friday, 0800-1600*.
• Scheduling includes 30 minutes unpaid break time, per day.

Criminal Record Check/Ministry Check Statement*** Prior to confirmation of employment all applicants must provide a current (dated within 6 months of hiring date) Criminal Record Check and Ministry Check. These checks can take up to 6 weeks to obtain, please ensure you prepare accordingly.As An Ideal Candidate You Possess

• Minimum high school diploma or GED and a diploma or degree from a recognized administration program or equivalent combination of education and experience.
• Minimum of 3 years of experience directly related to the specified duties and responsibilities.

Other Requirements / Competencies:

• Skilled in the use of computers and related applications, including Office 365, with the ability to use them to create complicated documents and reports; willingness to learn and adapt to new software.
• Familiar with computer-based group conference processes (ie. Zoom)
• Ability to re-prioritize and adjust to interruptions and changing requirements.
• Ability to comprehend information and communication effectively both orally and in writing, including business communications.
• Ability to understand and follow specific instructions and procedures and use a problem-solving approach.
• Knowledge of supplies, equipment, and/or services ordering and inventory control.
• Ability to gather data, compile information, and prepare reports.
• Ability to gather and analyze statistical data and generate reports.
• Records maintenance and database management skills.
• Ability to analyze and solve problems.
• Ability to make administrative/procedural decisions and judgments.
• Ability to create, compose, and edit written materials.
• Organizing and coordinating skills.
• Ability to record and transcribe meeting minutes.

***Interviews may be conducted via web-based / online resources.***What WJS Canada doesWJS Canadas mission is We serve individuals and families with high quality, personalized, and culturally responsive support.WJS Canada provides social services to children, youth, adults and families facing difficulties. We take a personalized, trauma-informed approach to care in an environment of cultural respect and support.Our Employees Enjoy

• Generous benefit packages (for staff 30+hrs/wk) starting after 3-months employment, including: Employer-paid Dental & Extended Health with 100% prescription coverage, Employer-paid AD&D and $5,000 Dependent Life and more!
• Safe, respectful and caring team environment
• Training programs to ensure professional development and career development

Website referenceFor more information on WJS Canada visit our website: www.wjscanada.comClosing StatementNo telephone calls please. Only those candidates selected for an interview will be notified.Quick Apply

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