PROBATION ADMINISTRATIVE SUPPORT - Jobs in Kenora, ON

Job Description

Are you interested in working with a great team to help at-risk youth If so, bring your strong administrative and problem-solving skills to the Ministry of Children, Community and Social Services where you can provide operational and administrative support to the branch and assist Probation Officers with the reintegration/rehabilitation of at-risk youths and young offenders.OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism:We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions.Visit the OPS Anti-Racism Policy and the OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontarios Human Rights Code. Refer to the "How to apply" section if you require a disability-related accommodation.What can I expect to do in this role

• Transcribe and type correspondence, reports, documents
• Provide telephone and reception duties
• Maintain client and office files
• Support Probation Officers in preparing, searching, and updating files and records
• Enter, check, and interpret computerized data in order to ensure proper sentence calculation
• Liaise with other offices, courts, and relevant stakeholders to exchange information and resolve issues
• Distribute mail and messages appropriately

How do I qualifyTechnical Knowledge:

• You have knowledge of office administration policies, procedures and practices to provide administrative support to the branch (i.e. processing invoices and expense claims and making purchases, maintaining electronic and hard copy records).
• You have experience using knowledge of Criminal Justice system policies, legislation, procedures and activities to respond to inquiries, maintain Youth OTIS Elite database system, and prepare correspondence and reports.

Office Administration Skills:

• You have demonstrated experience using arithmetic to prepare expense claims and maintain program financial records.
• You have proven knowledge of the operations of office equipment such as photocopier and facsimile to photocopy material and transmit correspondence.
• You have experience making meeting/travel arrangements that meet staff/schedule requirements, and tracking mail/correspondence.

Analytical, Reasoning and Organizational Skills:

• Proven analytical and reasoning skills to determine what information can be provided to inquiries
• Organizational skills to determine and realign priorities and to resolve competing priorities and conflicting meetings
• Ability to determine and realign own priorities in order to respond to competing deadlines
• Ability to prioritize and manage workload flow to use sound judgement when making decisions

Problem-Solving and Analytical Skills:

• You use problem-solving skills to respond tactfully to inquiries, to prioritize work and refer issues as required.
• You have strong accuracy and attention to detail in order to enter information/updates into Youth OTIS Elite database, prepare sentence calculations, supervision dates, YOTIS calculations, and preparing and updating files for Young Persons.
• You are experienced in ensuring relevance when gathering and organizing materials and information and determining the most effective format for materials.

Communication Skills:

• You have proven oral communication skills to request and provide information to ministry staff and the general public, to provide reception services and to coordinate and arrange meetings.
• You have demonstrated written communication skills to prepare reports, memoranda, presentations with graphics, maintain records and produce reports using computer software such as; Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Additional Information:Address:

• 1 Temporary, duration up to 6 months, 610 Lakeview Dr, Kenora, North Region, Vulnerable Sector Check

Compensation Group: Ontario Public Service Employees UnionUnderstanding the job ad - definitionsSchedule: 3-7Category: Administrative and Support ServicesPosted on: Monday, July 18, 2022Note:

• This competition may be used to create an eligibility list of qualified candidates to fill upcoming opportunities.
• In accordance with the Ontario Public Service (OPS), Employment Screening Checks Policy (ESCP), the top candidate(s) may be required to undergo a security screening check. Refer to the above to determine the screening checks that are required for this position.Required security screening checks along with your written consent, will be sent to the Transition and Security Office (TSO), Talent Development Branch, Talent and Leadership Division to evaluate the results. If applicable, the TSO, with your written consent, will request and obtain any additional employment screening checks that were not obtained directly by you.A record under the Criminal Code and/or other federal offence record(s) does not automatically mean you will be ineligible for the position. The employment screening check(s) will only be reviewed and evaluated by the TSO for the purpose of making a security clearance decision. The details of an individuals employment screening check(s) will be considered in specific relation to the duties and responsibilities of the position being filled. Employment screening check records will be maintained by the TSO and kept strictly confidential.
• T-SS-184740/22

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