Summer Camp Office Administrator - Jobs in Kilworthy, ON

Job Description

Are you looking to connect, belong and thrive this summerDo you want to be part of and contribute to a positive, collaborative , respectful and inclusive staff culture Are you looking to connect, belong and thrive again this summer Camp Winston summer team opportunities give young professionals valuable skill-building experience, practical training and a network of colleagues and friends that cannot be easily captured in traditional placement opportunities. From sing-alongs in the dining hall and water sports on the lake to campfire chats with smor-e-o’s and purposeful connections with children who need support the most; Our amazing team is focused on fun, active and meaningful support of children and teens with complex neurobiology. You will join a group of 70 staff as we embark on a bright and diverse adventure to help 140 children. We are dedicated to the growth and maturity of our staff and are committed to the mental health and well-being of all who join Camp Winston. From first responders and social workers to educators and human services professionals, Camp Winston team members thrive on opportunities to grow personally and professionally. The Summer Administrator plays a key role to ensure the office processes at Camp Winston are current and organized. While this office position is primarily desk based, the team member in this role understands that coordination and organization of the office and processes will support the team members and their ability to focus on the campers. From sourcing supplies to coordinating expense reports and reimbursements. The summer administrator will focus on camp operations while supporting team members in covering breaks, supporting staff complete necessary employment documents and ensuring the right supplies and resources are available for the programming team.Duties & Responsibilities:

• Responsible for purchasing supplies and coordinating purchase orders
• Establish a timeline for purchasing requests collaborating with programming to ensure supplies are available on time and approved by Heads
• Collect and organize visa charges, receipts, reimbursements
• Answer and direct the Camp Winston phone and respond to inquiries immediately
• Daily oversight of our central camp email
• Catalogue media and photos, capture summer photography and videos
• Collaborate with Leads to coordinate teen payouts and camper incentives
• Support the foundation team with database management, payments and collections
• Support the Heads & Managing Director with additional tasks as assigned
• Daily maintenance of office area
• Supports the Site Manager with maintenance requests and oversees usage of walkie-talkies, key accesses
• Coordinate session videos and staff end of season video with media coordinator and leads
• Greets all guests on site and ensures they connect with the appropriate staff member
• Support Leads of Camp with communications via bulletin boards, slack and email as needed
• Support Password resets for staff needing to access Ceridian Self-Serve
• Oversee office during days off
• Prepare payroll reports for processing by Foundation staff in collaboration with Leads
• Tech support for printers, computers, Internet
• Coordinate printing and purchasing requests
• Prepare, distribute, secure and file incident reports for review by Heads/Director
• Guest visit requests approval by Heads and Manage Guest Access including VSCs, Dietary Restrictions, Activities and Accommodations
• Support camp readiness and final-day preparations by ensuring necessary forms and records are prepared for Leads
• Support Heads in safety and emergency response scenarios and training drills
• Follow policies, training guidelines, best practices and protocols
• Each staff member has a duty to report any concerns of abuse, self-harm or breeches to camps code of conduct, policies and protocols
• Mentor staff and campers by leading by example - professionalism, appropriate language, work ethic, co-living etiquette, daily hygiene and self-care practices and demonstrating emotional regulation

Camp Winston reserves the right to re-assign the duties of an employee at any time to ensure the safety of our campers, teens and staff. Job may include “other duties as assigned.”Provided Training Opportunities:

• Attend the Lead training along with other supervisory participation in early June. The training will provide resources and tools on managing and motivating team members, demonstrating confidentiality and professionalism, Duty to report and completing staff and camper incident reports, the function of the medical team and other key strategies
• Participate and support the 10 Day Training session prior to camp prepares our team to support our campers confidently. During training week you will obtain:CPI Certification

Mental Health First Aid trainingChild support and communication techniquesOverview and understanding of Neurobiological disordersUnderstanding of Care Standards & The Winston WayOrientation of the organizationQualifications & Experience:

• Must have a valid drivers license and personal vehicle or be insurable and over 21 years of age to drive camp vehicles.
• You enjoy being outdoors, like to laugh and understand fun and silliness are fundamentals of a Summer Camp
• Two years of experience managing team members
• Ability to deliver person-centred care
• First Aid & CPR Certified - St.John’s Ambulance & Canadian Red Cross
• Enjoys working with Children and Teen’s and interest in Child/Teen Development
• Willingness to obtain CPI training (provided by Camp Winston)
• Willingness to abide with Public Health recommendations and standards
• Proof of current vaccinations, including COVID-19
• Satisfactory police record and vulnerable sector check
• Strong communication skills
• Ability to resolve conflict and work with a variety of personalities
• Ability to set and achieve team goals
• Collaborative relationship-builder
• You have a hidden talent that can be shared with campers and colleagues!
• Enjoys working outside in rustic camp environment
• Ability to work offline with limited access to wifi
• Relevant post-secondary education
• Insurable licensed driver with a clean driver abstract

Location, Hours, Work Environment & Compensation:

• Summer Salary: $15 - $17/hour based on experience
• Start and End Dates June 1 - August 30th, 2023
• Personal Day Off during each camp session *must be submitted and prescheduled*
• Comfortable with Camp Dynamics of living on-site at your place of work
• Co-living with a roommate; capable of being a respectful and courteous roommate
• All meals will be provided (on & off shifts), and individualized meal plans are available (vegetarian, vegan, GF/DF, etc.)
• Full access to all camp amenities when off shift
• Staff Lounge, Wifi and Computer Access, Staff Parties and Activities to celebrate the team
• Access to computer and phones
• A profound experience allowing you to build professional skills and meaningful relationships

What We Offer & Our Culture:

• We pride ourselves on providing unparalleled training and hands on experience to support individuals with multiple and complex neurodiverse diagnosis
• We operate the Camp Winston Foundation and its programs with Fun, Stability, Accountability, Reliability and Compassion as guiding principles
• We always lead by example, act in a respectful and effective manner with all people, in a manner that recognizes, affirms and values of Camp Winston
• We uphold a high standard of professionalism as outlined in the Code of Conduct
• We pick up the phone, we encourage relationships and understand that much more can be accomplished through conversation and listening
• We embrace and encourage diversity in our team to people of all cultures, classes, races, ethnic backgrounds, sexual orientations, gender identities, faiths and religions in a manner that recognizes, affirms and values the worth of individuals, families and communities
• We maintain a safe and healthy work environment by following standards and procedures; complying with legal codes and regulations
• We continually seek growth, optimization and improvement to offer the very best care possible to our campers
• Based on our population and their vulnerabilities and behaviours, we have a zero-tolerance policy in the code of conduct with regards to recreational drug and alcohol usage on site
• Confidentiality and discretion when supporting colleagues, campers and teens

About Camp Winston:Located on Sparrow Lake in the Muskoka region of Ontario, Camp Winston is aunique retreat for children with complex neurobiological disorders who need highly specialized support. At Camp Winston, children have the opportunity to escape their ordinary and often challenging daily lives, connect with others in a way they’ve never experienced, and build life-long skills with the help and support of the dedicated and passionate Camp Winston staff. In most cases, for the first time in their lives, Camp Winston campers feel welcomed, connected, and secure enough to participate without fear of rejection or alienation. Camp Winston’s primary goal is to set these special children up for success. Learn more about Camp Winston at www.campwinston.com.Job Type: Fixed term contractContract length: 3 monthsSalary: $15.50-$17.00 per hourSchedule:

• 8 hour shift

COVID-19 considerations:COVID-19 considerations:We work daily with the Simcoe Muskoka Health Unit to ensure that all our procedures follow the guidelines laid out by public health. Being an Ontario Camps Association accredited camp we also follow their health and safety rules.Application question(s):

• Do you have office experience
• Have you worked in a camp setting before

Language:

• English (required)

Work Location: One locationExpected start date: 2023-06-01Quick Apply

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