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Staffing and Retention Coordinator - Jobs in Lacombe, AB

Viking Projects Ltd
Job LocationLacombe, AB
EducationNot Mentioned
SalaryNot Disclosed
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypeFull Time

Job Description

Scope:The Staffing and Retention Coordinator supports the workforce planning, personnel placement, and retention strategy of the Viking Projects and Leif Services Field Teams. Working in conjunction with the HR Team, the Staffing and Retention Coordinators key deliverables will be centered on the retention of key personnel while actively involved in recruitment and dispatching. This role will play a key part in assessing competencies, and building functional, strong crews in collaboration with Site Supervisors; assist with recruitment strategies and help to develop and implement retention strategies. Keeping accurate and detailed records on field personnel and continuous communication with field staff and site supervisors. The successful candidate must have a strong sense of responsibility and ability to complete tasks with minimal supervision.Essential Functions:

  • Dispatching
    • Working closely with operations on workforce planning and development
    • Checking for skill requirements and experience
    • Review employee records for training and development planning
    • Tracking personnel availability and maximizing utilization
  • Administration
    • Track field communication in database
    • Collect and transfer onboarding documentation
    • Distribute, collect, and process status change forms (Terminations, Layoffs, Leaves of Absence, Disciplinary Forms, Change of Personal info, Days Off, etc.)
    • Track turnover and identify concerns and assist in developing plans for solutions
    • Crew development plans
    • Manage information in employee databases
  • Recruitment Support
    • Attend career fairs as required
    • Contact candidates- screening, selection, onboarding
    • Help with recruitment strategy development and implementation
    • Manage social media sites and posts
  • Retention Planning
    • Provide retention and turnover analytics
    • Develop internal retention programs and communications
    • Build influential relationships with field staff
    • Build opportunities for cross company utilization
This role will be required to take on additional tasks/projects as required and adapt to changing priorities.Working conditionsOffice setting, some travel required to attend recruitment functions. Significant time (80%) spent on the phone- high volume of calls.Knowledge, Skills, and Abilities
  • Experience working in high volume recruitment role
  • Previous experience in dispatching
  • Ability to work in a fast-paced environment that can have changing priorities
  • Strong organizational and multitasking capabilities
  • Resourceful and innovative
  • Confident with strong verbal and written communication
  • Strategic thinking capabilities
  • Ability to filter through information quickly
  • Knowledge of trades and heavy equipment an asset
  • Knowledge of social media platforms
Education and Experience (minimum qualifications)
  • Two (2) years of administrative experience in construction or oil and gas required
  • HR Certificate is an asset
  • Construction (or related) industry experience (office or field)
  • Previous recruitment or HR experience required
  • Proficient in Microsoft Suite and Teams
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