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Faculty and Administrative Assistant - Jobs in Langley, BC

Trinity Western University
Job LocationLangley, BC
EducationNot Mentioned
SalaryNot Disclosed
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypeFull Time

Job Description

Faculty & Administrative Assistant// Faculty of Humanities and Social Sciences*Position Purpose and Summary*Provide reception and administrative support for the chairs and faculty members of various departments in the Faculty of Humanities and Social Sciences. This position is a no-fixed-term contract that runs from August 16 to June 15 annually.*Key Areas of Accountability**Complete a variety of administrative duties under the supervision of the department chairs including scheduling meetings, coordinating events, and assembling data to support the financial and academic operation of the departments.

  • Act as the main receptionist for the departments and thereby help create a hospitable, collegial environment, welcome guests, answer student and guest inquiries.
  • Assist the chairs in their areas of budget responsibility including budget reconciliation. Develop strong systems for record-keeping and maintain accurate records.
  • Maintain an efficient, confidential office ensuring the availability of office supplies, paper and coffee supplies as needed for the department. Distribute mail as required.
  • Take a lead role in assisting new faculty (full and part-time) and staff (including teaching assistants and research assistants) to set up their new work situations such as building keys, computer passwords, telephone codes, parking passes, etc.
  • Liaise with Maintenance staff and Information Technology staff regarding the physical and technical needs of the area.
  • Work with chairs and coordinators in organizing and promoting special events including departmental graduation events. Have department websites updated as requested and take an active role in marketing and social media promotion.
  • Assist in work authorized by the Executive Assistant to the Dean of FHSS and/or other Administrative Staff in the Provost’s Office, Human Resources, and Registrar’s Office periodically during the academic year. Assist in graduation activities over the graduation weekend as required.
  • Assist in work authorized by the Dean of FHSS during the academic year as required.
  • Act in a manner that exemplifies Christ in all on and off-campus contacts displaying servant leadership and respect for those of other cultures or backgrounds.
The Person*Skills and Abilities*
  • Ability to deal sensitively, effectively, and professionally with faculty, staff, students, and off-campus guests.
  • Ability to multi-task, prioritize and function with minimal supervision.
  • Attention to detail as well as strong communication and time management skills are considered assets. Experience in project management is valued.
  • Excellent interpersonal and customer service skills as well as good oral and written communication skills.
  • Ability to exercise mature judgement and initiative maintaining confidentiality as necessary.
  • Ability to use standard office applications (Microsoft Office Suite) as well as common social media platforms.
*Personal*Driven and inspired by the idea of positively impacting the various marketplaces of life through the development of godly Christian leaders by serving the Trinity Western University community.A dedicated and mature evangelical Christian with an earnest desire to serve in family, church, work, and community. Affirm and support TWU’s mission, values, Statement of Faith, and Community Covenant. Strength of character and reputation, integrity, focused. A winsome personality with a positive and friendly attitude.*Servant-Leader Way of Life: * Act in a manner that exemplifies Jesus Christ in all on and off-campus contacts thereby living out the servant leadership mission of the university and contributing effectively towards achieving the institutional and Kingdom goals of the organization.*Key Internal Interactions**Reports: *Student Assistants (Indirect)Reports to: Dean, FHSS and FHSS Department Chairs*Standards & Requirements**Education*: Bachelor’s degree preferred. Or Post-secondary administrative training or equivalent.*Experience*: 2-3 years prior administrative experience._Duties and responsibilities that do not constitute a major change may be added, deleted or changed at any time at the discretion of the supervisor either orally or in writing.__Trinity Western University encourages applications from all eligible candidates who are able to commit to the university’s mission, values, and Christian identity as articulated in its Statement of Faith and Community Covenant. _We are committed to an ethic of inclusion and to the equal treatment of all persons without discrimination in accordance with human rights law._Seeking to reflect more faithfully the diversity of Christ’s Church, we enthusiastically invite applications from Indigenous people, women, persons with disabilities, and visible minorities. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority. Persons with disabilities who anticipate needing accommodations during the application process should contact Human Resources at _humanresources@twu.ca._Trinity Western University is located on the traditional ancestral territory of the Sto: lo people._Job Types: Part-time, ContractQuick Apply
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