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Project and Administrative Assistant (May-August 2022 ) - Jobs in Langley, BC

Trinity Western University
Job LocationLangley, BC
EducationNot Mentioned
SalaryNot Disclosed
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypeFull Time

Job Description

  • This position will be funded by the Canada Summer Jobs Grant, the successful candidate must meet the eligibility requirements listed in the position description below.
*Position Purpose and Summary*The Alumni and Families Project and Administrative Assistant advances the Mission of Trinity Western University by championing the day-to-day administration functions of the Alumni and Families department, while providing outstanding service and care to all alumni and parents.*Key Areas of Accountability*
  • Administration - Responsible for providing administrative assistance to the Vice President of Alumni & Families and team. This includes day to day items such as monitoring the Alumni phone and email.
  • Special Projects – Assist the Vice President of Alumni with short term projects and initiatives to increase the effectiveness of the alumni engagement strategy.
  • Communications – Support the Alumni & Families team with website maintenance and social media management.
  • Event Planning – Assist in coordinating events for alumni and families – on and off campus. This will involve liaising and communicating with multiple departments across campus. (Travel for some off campus events may be required)
  • Data Services – Responsible for maintaining alumni records (eg. contact information, list management, record keeping, event attendance) in a database system.
  • Parents & Families – Responsible for assisting the Parents & Families department in initiatives, programs, and events during the summer and in preparation for the Fall. This includes Touch of Home, volunteer coordination, etc.
*The Person*Skills and Abilities
  • Superior interpersonal, administrative, event planning, organizational and writing skills.
  • Demonstrates a combination of being an exceptional team player, multi-tasker, and able to take initiative and work independently.
  • Excel in maintaining positive cross-campus working relationships and communicating with multiple stakeholders including parents, students, alumni, staff, and faculty.
  • Warm and friendly persona, able to calmly navigate through challenging or tricky customer relations challenges.
  • Able to work under time, budget, and schedule pressures.
  • Strong computer skills with M/S Office software package (50 WPM).
*Personal*Driven and inspired by the idea of positively impacting the various marketplaces of life through the development of godly Christian leaders by serving the Trinity Western University community.A dedicated and mature evangelical Christian with an earnest desire to serve in family, church, work, and community. Affirm and support TWU’s mission, values, Statement of Faith, and Community Covenant. Strength of character and reputation, integrity, focused. A winsome personality with a positive and friendly attitude.*Servant-Leader Way of Life: * Act in a manner that exemplifies Jesus Christ in all on and off-campus contacts thereby living out the servant leadership mission of the university and contributing effectively towards achieving the institutional and Kingdom goals of the organization.*Key Internal Interactions*Reports: None.Reports to: Vice President of Alumni & Families*Standards and Requirements*Education: Current Student or Alumni of Trinity Western University preferred.Experience: 2+ years of directly related experience in administration, marketing, and/or communication preferred.Equipment: PC, Mainframe terminal, calculator, phone, copier and fax.Duties and responsibilities that do not constitute a major change may be added, deleted or changed at any time at the discretion of the supervisor either orally or in writing.*Canada Summer Jobs Grant Participant Requirements*
  • Participant must be between 15 and 30 years of age at the beginning of the employment period.
  • be a Canadian citizen, permanent resident, or person to whom refugee protection has been conferred under the Immigration and Refugee Protection Act for the duration of the employment; and,
  • have a valid Social Insurance Number at the start of employment and be legally entitled to work in Canada in accordance with relevant provincial or territorial legislation and regulation
Job Type: Full-timeQuick Apply
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