Operations Assistant - Jobs in Lansdowne, NB

Job Description

Position TitleOperations AssistantPosting NumberES442PJob Posting Open Date06/29/2021Job Posting Close Date07/14/2021Position Start Date08/23/2021Position End Date12/24/2021LocationLansdowne & InterurbanApplicant Portal Position CategorySupport StaffEmployee GroupSupport Staff (CUPE)Pay GradeS - Pay Grade 9Salary$26.73 - $28.57 per hourNumber of positions to be hired under this posting1Additional Pay ConsiderationsDays of the WeekMonday to FridayWork Schedule8:30am – 4:30pm w 1hr lunchTotal Hours Per Week35Position ReasonNewPosition TypeTerm Full TimePosting TypeEmployees & General PublicDivision/SchoolStudent AffairsDepartmentStudent Affairs Admin OffJob DescriptionGENERAL STATEMENT With minimal supervision, provides administrative and operational support to a specified Service Division’s programs, goals and entrepreneurial activities. Performs a variety of tasks and projects in support of the Director/manager and department including the coordination, scheduling and facilitation of projects, related programs and activities. Works with sensitive and confidential information. May require working evenings and weekends. TYPICAL DUTIES: * Coordinates and/or completes the preparation of a variety of documents, reports and project plans. This includes soliciting information, compiling, transcribing and proofreading information from director, managers, other department members as well as liaising with other college departments until a final document(s) is produced; * Establishes and maintains a variety of division/departmental or relevant college-wide database and record keeping systems, databases, and applicable procedures, etc ensuring accuracy, consistency and security; submits or provides data and related information to other college departments (eg Finance), other personnel or external contacts as required; * Conducts research, analysis and reporting to support the division’s or departments’ goals, policies and objectives; assists, participates in or leads the planning, design and conducting of research activities. * Plans, develops and disseminates outreach and information-sharing to internal and external stakeholders to support the promotion and implementation of current/new programs and activities. This includes writing articles, posters, newsletters, and other college-wide communications; supporting website/social media content and design; and liaising with Communications and ITS staff as required. This may be done by phone, in person, by mail, and/or by email; * Develops initiatives to promote division’s/department’s goals through college-wide activities such as information sessions, presentations, communications, events, and/or advisory committees; assists with the development of presentation materials; engages and works collaboratively with other departments and students on the implementation of activities; * Facilitates, organizes and supports special events, new staff orientation, workshops, campus tours and other events including college-wide events; * Participates and represents the department on various committees, provides coordination/administrative support and may facilitate as requested by supervisor; * On an as-needed basis, provides leadership and guidance to students (co-op and/or student aide) and liaises with external contractors * Performs a variety of clerical duties as required including but not limited to invoicing and/or billing, mailouts * Performs other related duties similar in scope and complexity.QualificationsGrade 12 plus 2 year diploma in a relevant field with four years of prior related experience or an equivalent combination of education and experience. * Demonstrated ability to take responsibility, display initiative, problem-solve, and make independent decisions * Proven research and analytical skills with accuracy and attention to detail * Demonstrated ability to develop positive relations and work effectively with external and internal stakeholders, college employees, students and general public * Proven record of solid organizational skills to plan appropriately, to prioritize and meet deadlines and an extensive knowledge of MS Office suite and database applications * Excellent communication skills including making presentations and knowledge of community-based marketing techniquesCapabilitiesThe core capabilities are required for all positions at the college. Focus on Students and Their Success (Core) * We all have a role to play in promoting and supporting students – directly or indirectly – contributing to their success, education and transition as they build their path to the future. Cultural Alignment (Core) * Inclusion and respect align with Camosun’s traditions of lifelong learning and positive, supportive experiences for all. We examine our individual and institutional cultures and, through indigenization, consider other ways of knowing (thinking), being (approaches), doing (acting), and relating. Fostering and Nurturing Relationships (Core) * Fostering and nurturing relationships is at the core of everything we do. Successful workplace relationships take time to develop and include building trust, engagement and collaboration.Job Type: Full-time