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Quality Administrative Assistant - Hybrid - Jobs in Laval, Québec

CIMA+
Job LocationLaval, Québec
EducationNot Mentioned
SalaryNot Mentioned
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypeFull time

Job Description

Job DescriptionWe have an opening for an Administrative Assistant to join our Quality and Operational Excellence (Q amp;EO) team. This position will be filled by a dynamic individual capable of effectively managing a variety of tasks for several team members. Under the supervision of the Manager, Quality, and in close collaboration with other Q amp;EO members, other teams reporting to the IT Vice Presidency and employees from other CIMA+ sectors, the successful candidate will be responsible for contributing to various tasks related to the Quality Management System (QMS) to ensure the continuity of day-to-day operations.Primary Responsibilities

  • Monitor shared inboxes, managed by Q amp;EO, and track emails sent by employees across Canada
  • Act as the main point of contact for CIMA+ #39;s online standards library: receive staff requests, obtain quotes, obtain manager approval, execute purchase transactions, maintain company #39;s current purchase and credit card records, and provide user support as needed
  • Manage purchasing for the Q amp;EO department, as required, including creation of purchase orders, approval and monthly reconciliation of credit cards
  • Format, edit and translate (into French and English) a variety of documents, including, but not limited to, processes, guidelines, presentations, publications, organization charts, training materials, etc.
  • Add, update and manage documents on CIMA+ platforms (SharePoint, Intelex, etc.) and publish monthly quality objective results (KPIs) on the CIMA+ intranet and communicate them to management, as required
  • Manage employee files for Q amp;EO induction training: send out invitations, check attendance and follow up on escalation process, if applicable, handle travel logistics for Q amp;EO team members, if applicable
  • Contribute to various data analyses and communication requests in support of the Q amp;EO team, manage the calendar and write up the minutes of various team meetings, as required

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