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Operations Administrator - Jobs in Leduc, AB

Alstar Group of Companies Ltd.
Job LocationLeduc, AB
EducationNot Mentioned
SalaryNot Disclosed
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypeFull Time

Job Description

Who We Are:Alstar Group of Companies Ltd. has been providing quality construction services to the oil and gas industry since 1969. Located in Calgary and Leduc, with projects throughout Western Canada, we are a leader in the oil and gas industry for turn-key new construction, maintenance and prefabrication and modular construction services.Alstar is looking for an entry level Operations Administrator. The Operations Administrator is responsible for providing administrative support to the Director, HSE, communication between main office and site, working with the Calgary based team to align onboarding, ticket tracking and compentency needs, and working as a part of a high-performing Alstar team. This position requires a strong team player with excellent communication, organizational and planning skills, strong initiative and the ability to work independently while managing multiple priorities.RequirementsResponsibilities:

  • Clear understanding of hiring, onboarding and competency requirements
  • Create job posts for field positions for recruiter to upload
  • Follow-up on new hire orientation progress
  • Schedule and complete D&A & QFit Mask Tests
  • Create ticket packages for site
  • Update tickets on Workhub
  • Send tickets to Field Admins, Superintendents, Project Managers, or the Client
  • email workers when tickets nearing expiry
  • Ticket and safety training renewals - Booking courses for ticket renewals
  • Emails and calls for expiring tickets,
  • Site requirements for employees changing sites
  • Prepare and send out weekly Ticket Reports for Field Services
  • Assist with Hiring field workers
  • Verify new hires safety tickets
  • Accurate tracking and documentation
  • Apprenticeship tracking
  • Send acceptance cards to AIT for new hires and release cards for terminated workers
  • update blue book;
  • Prepare exam challenge letters;
  • Prepare letters with hours verification
  • Reach out to AIT officers for questions/clarifications
  • Respond to apprenticeship-related questions
  • Provide clients with safety statistics
  • Organize camp/accommodations and site orientations
  • Assist with shop and field requirements
  • Front desk and office duties
Skills / Experience Required:
  • Minimum 6 months experience in a administration role
  • Ability to communicate clearly, concisely and with confidence
  • Self-directed, able to set priorities and meet deadlines
  • High degree of competence, reliability and judgement demonstrated in all aspects of work
  • Previous experience in oil and gas construction is an asset
  • Intermediate to advanced skills with G-Suite an asset
  • Previous experience with DTC an asset
  • Previous experience in google drive considered an asset
BenefitsOur employees drive our success. We believe in providing opportunities for growth and advancement.
  • Extended Healthcare Plan (Medical, Disability, Dental)
  • Group RRSP matching plan
  • Group Life - AD&D - Critical Illness Insurance
  • Employee Assistance Program - Counseling
Job Type: Full-timeQuick Apply
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