Recruitment Assistant (CS-22-072) - Jobs in Leeds, ON

Job Description

Corporate Services DivisionInvites applications for the position of:Recruitment AssistantPermanent Full TimeStart Date: As soon as possible2022 Salary Grid 4: $29.34-$34.93Location: Brockville, OntarioPosition Summary:Reporting to the Human Resources Manager, the Recruitment Assistant is responsible for providing professional and efficient recruitment support to the Human Resources Department. Working closely with the HR team and hiring leaders, the Recruitment Assistant will support the strategic and proactive sourcing of skilled talent for opportunities throughout a diverse organization.QUALIFICATIONS:

• Post-secondary degree or diploma in business administration, human resources or other related field, or equivalent combination of education and experience.
• Minimum two years of experience in a human resources environment preferably in a unionized municipal or public sector setting.
• Experience with the full recruitment cycle preferred.

• Strong proficiency in Microsoft Office Suite (Word, Excel and Outlook), HRIS with UKG Pro experience an asset.
• Excellent interpersonal and communication skills; both written and verbal
• Demonstrated ability to respect the confidentiality of information
• Demonstrated ability to provide guidance and advice to others
• Self-motivated with ability to work independently within a collaborative team environment

• Solid grounding of human resources administrative principles, practices and techniques
• Working knowledge of applicable employment legislation, human resources policies and procedures and collective agreements

• Proven ability to consistently maintain high quality standards
• Meticulous attention to detail and a strong degree of accuracy/reliability
• Demonstrated a commitment to customer service
• Strong organizational and time management skill
• Ability to manage heavy workload/multiple tasks/meet tight deadlines

• Highly developed keyboarding skills and office practices and procedures

Summary of Position Responsibilities:Activity 1: Recruitment Administration (approximately 70%)

• Coordinate the recruitment process
• Prepare recruitment file, job postings/advertising, screen resumes, arrange interviews, prepare interview packages and complete reference checks
• Create compelling job postings and post on internal and external job boards and Counties website; recommend alternate appropriate channels or media
• Track each job competition for its duration ensuring all administrative functions are accurately completed.
• Respond to all inquiries regarding job competitions; internal and external.
• Primary technical support to internal/external applicants
• Act as a member of the recruitment selection team on an occasional basis.
• Monitor and minimize time to hire as a key performance metric; prepare various reports and other statistical information as requested.
• Act as main contact for unpaid placement students, working with the Departmental Manager to determine if there is a desire for placement students, and coordinating the recruitment process
• Prepare documentation required for new hires, establish personnel file and prepare the announcement for newly hired employees.
• Provide advice and support to management throughout the selection process.
• Conduct and document reference checks as requested.
• Recommend strategies for a variety of roles in difficult to fill labour markets.

Activity 2: Records Retention (approximately 20%)

• Process various types of documentation while maintaining accuracy and integrity of information.
• Maintain confidential employee and training records.
• Update Human Resources section of both the internal (ECM) and External Counties’ website.

Activity 3: General (approximately 10%)

• Prepare, coordinate, and lead ad hoc projects as the need arises or becomes apparent.
• Participate and collaborate in recruitment initiatives.
• Continuous assessment of processes and administrative efforts to improve/update them.

• Under guidance from Consultant(s), respond to routine staff enquiries and provide accurate and reliable information within specified guidelines.
• Provide coverage for absence within the HR Team as assigned.

Other related duties, as requested and required.WORKING CONDITIONS:

• Mostly inside work, working in an office environment.
• Hours of work per week: 35 hours.
• Work involves frequent interruptions to respond to demands.
• Work outside of normal business hours to meet needs as required (minimal).
• Infrequent overnight trips for training.

The foregoing Job Description reflects the general duties necessary to describe the principal functions of the job identified, and shall not be construed to be all of the work requirements that may be inherent in this classification.Resumes should be marked “Competition # CS-22-072 Recruitment Assistant, PFT” and apply online by 4:00 p.m. on /before Thursday May 12, 2022 at 4:00 p.m. to: https://careers.leedsgrenville.comApplicant information is collected under the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA), and will only be used for candidate selection.The United Counties of Leeds and Grenville is committed to providing a recruitment and selection process that is both inclusive and free from barriers. Accommodations for job applicants with disabilities are available upon request, and will be provided in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act.Applicants are required, in advance, to make any accommodation request known to Human Resources by contacting the department at 1-800-770-2170 extension 2308 or using the Bell Relay Service. Human Resources will strive to provide reasonable and appropriate accommodation for all applicants, during the recruitment and selection process, which will ensure the process, is conducted in a fair and equitable manner.Quick Apply

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