Administrative Assistant - Jobs in Lethbridge, Alberta, T1J 4E4

Job Description

Our client, the Government of Canada is seeking a highly organized and reliable Administrative Assistant to join their team in a full time, four month contract capacity at their location in Lethbridge. The successful candidate will be responsible for performing a variety of administrative and clerical tasks to support managers and employees, assist with daily office needs, and manage various administrative activities. If you’re a proactive individual with strong attention to detail and excellent multitasking skills, we’d love to hear from you! Responsibilities:

• Proofing and formatting Word documents.
• Recording and tracking information in Excel, including creating Pivot Tables.
• Answering phone calls, responding to email inquiries, providing applicants and the public with appropriate documents, and referring callers to the correct areas.
• Creating documents and memos as required.
• Entering data into trackers and the computer system.
• Organizing events and coordinating meetings via Teams.
• Copying, scanning, filing, and managing records of both physical and digital documents.
• Acting as a point of contact for clients.
• Taking meeting minutes.
• Registering applicants for workshop sessions.
• Issuing receipts for payments.
• Transcribing voicemail messages into tracking systems.
• Triaging phone calls when the new phone system is in place.

Requirements:

• High school diploma; additional education or certification in administrative support or related field is an asset.
• 1 to 3 years of relevant administrative experience.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook), with a strong understanding of Excel, including creating Pivot Tables.
• Excellent written and verbal communication skills.
• Ability to prioritize and multitask effectively in a fast-paced environment.
• Strong attention to detail and organizational skills.
• Experience managing digital and physical records and files.
• Ability to work both independently and as part of a team.

If the qualifications above speak to you, apply now to submit your resume for review!We look forward to speaking with you. Please visit our website for more opportunities at www.eqstaffingsolutions.com.About Equation Staffing Solutions:Equation Staffing Solutions is a successful, award-winning Calgary based staffing and recruitment agency specializing in the placement of candidates on a temporary, contract or permanent basis. The industries we serve include oil and gas, warehousingamp; transportation, financeamp; accounting, banking, health care, educational institutions, engineeringamp; technology, manufacturing, construction, agriculture and all levels of government. The job families we place people in comprise of general officeamp; admin support, human resources, customer support, warehousing, trades, machine operators, production, accounting, records management, business managementamp; information management.