N21015 Division Administrative Assistant - Human Resources - Jobs in Lethbridge, AB

Job Description

We are excited to have a Division Administrative Assistant opportunity available starting as soon as possible or upon a mutually agreed upon date between the Division and candidate.Lethbridge School Division is looking for the ideal candidate for the position of Division Administrative Assistant. The ideal candidate will have HR experience, strong technical skills, a sound judgment and strong interpersonal skills. This position will be responsible for administrative functions and serve as the first contact person for the Division as they greet anyone visiting the Education Centre.The DivisionSince 1886, Lethbridge School Division has offered high quality learning experiences over a broad range of programs to meet the needs of a wide variety of learners. Lethbridge is located just two hours south of Calgary and close to the Rocky Mountains and U.S. border, and is family-oriented and culturally vibrant with many amenities of a larger city. We are a growing school division, Lethbridge School Division employs more than 1200 staff and is known for its innovative culture.Lethbridge School Division, embraces diversity and functions in a dynamic, innovative and fast paced environment. We are seeking an Division Administrative Assistant who is results-oriented and who demonstrates professionalism and a commitment to providing exemplary public service therefore assisting in serving the educational needs of over 12,000 students within 24 schools.Our mission statement is “Lethbridge School Division is inclusive, forward-thinking and accountable for engaging students in quality learning experiences that develop strong foundations, innovative minds and responsible citizens.”As a condition of employment, all new employees to the Division must be fully vaccinated for COVID-19 and submit proof of this vaccination when requested. For more information on the COVID-19 Vaccine Status Procedure click here.Did you know:

• Lethbridge enjoys more than 320 days of sunshine per year.
• The height of the CP Rail High Level Bridge is 95.7 meters.
• Lethbridge is one of only a few cities its size with two post-secondary institutions - Lethbridge College and University of Lethbridge.
• Lethbridge provides a central location from which to see some of the most spectacular attractions and scenery that Alberta has to offer including Waterton National Park, Banff National Park, ski resorts, hiking and mountain biking trails: www.exploresouthwestalberta.ca.
• Lethbridge offers more than 70 parks, 140 km of walking and running trails, playgrounds and sports fields throughout the city. In the Spring of 2019. Lethbridge will have one of the best and largest leisure complexes in Alberta! For a complete overview of our division you are encouraged to visit our website.

The RoleThis role will welcome and direct all visitors to the Education Centre and manage public inquiry calls. As a member of our Human Resources team, the role will focus on supporting new hire onboarding and orientation, managing employee files, reporting and a variety of Human Resources generalist functions. The Division Administrative Assistant will assist in administering the Human Resources Information Management System including Powerschool - Atrieve and support division events and programs including banquets, employee recognition and service awards.The successful candidate must be highly confidential, a self-starter, personable, able to deal with the public, be a team player and have proven administrative skills. The individual must be flexible, decisive, be able to multi-task and display a high level of initiative and maturity. A strong technology background is essential, including intermediate level skills within Microsoft Office. The successful candidate will be an innovative thinker and willing to find creative solutions.What will you work1.0 FTE (35 hours per week)Monday to Thursday - 8:00 AM - 4:30 PMFriday - 8:00 AM - 2:00 PM**Candidates may be tested for computer proficiencyPlease note that only those selected for further consideration will be contacted regarding an interview.RequirementsEducation and Experience Required:

• Completion of a two (2) year post-secondary diploma in a related field; such as an Administrative Assistant Diploma or an equivalent combination of education, experience and training.
• Proof of Grade 12 or General Educational Development (GED). Education received outside of Canada will require a Educational Credential Assessment (ECA) or International Qualifications Assessment Service (IQAS) confirming high school or post secondary equivalencies.
• Class 5 Alberta drivers license.

CONDITIONS OF EMPLOYMENT:In order to ensure and maintain a safe and secure working and learning environment, applicants new to Lethbridge SchoolDivision who are offered employment must provide:

• A police information check; including Vulnerable Sector Check from Police Services or an RCMP detachment that does not have any charges or convictions.
• A satisfactory Intervention Record Check from South Region Alberta Child and Family Services.
• Proof of photo identification, may be a valid driver’s licence, provincial identification card as issued by a licensed government registry office, valid passport or Nexus card. If one cannot be provided, a new card must be obtained and proof of application provided within three days of hire.
• Documentation of a valid Social Insurance Number in the employee’s legal name. If valid Social Insurance documentation in the current legal name can not be provided, the successful candidate will be required to obtain a new one within three days of hire.
• Hold and maintain a valid Class 5 Alberta drivers license.
• As a condition of employment, all new employees to the Division must be fully vaccinated for COVID-19 and submit proof of this vaccination when requested. For more information on the COVID-19 Vaccine Status Procedure click here.

BenefitsSalary range for this position is $44,000 - 46,000 depending on education and experience.Lethbridge School Division prides itself on supporting and promoting the wellness of our employees through our diverse benefit plan and providing time off to attend to personal matters. As a result, we offer an exceptional benefit package for you and your family to access. Some of the amazing benefits included are:

• 100% employer paid premiums for health and dental care.
• Health Spending Account (HSA).
• Free 24/7 access to our Employee and Family Assistance Program (EFAP). This includes but is not limited to:
  • Lifestyle and specialty counselling (Health, Life Balance and Career).
• Competitive retirement plan.
• Discount at a variety of local fitness facilities within Lethbridge.

This is a purposeful and rewarding career that helps make a difference in students lives!Posting will remain open until 10:00 AM, February 8, 2022Quick Apply

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