Office Administrator - Jobs in Lethbridge, AB

Job Description

Are you an enthusiastic, professional Administrator who loves to provide exceptional customer service Do you have a strong work ethic, sense of humor, a willingness to learn, are self-motivated and a team player who can work on a variety of tasks simultaneously If greeting visitors and making a great first impression is part of your DNA, then we would love to hear from you!A Little About Us:We are engineers, technologists, planners, landscape architects, scientists, and their support teams: that work together to deliver infrastructure, minimizing environmental impact and maximizing benefit to the community. We work hard and play hard because that is what #ISLLIFE is all about! Check us out on Instagram, Twitter, and LinkedIn.ISL’s Lethbridge office: works collaboratively so that our employees can flourish and focus on our client’s success. We are:

• Flexible: – you will have the freedom to grow your career the way you want to
• Learning: – we provide fully funded educational opportunities to all staff
• Tight knit: – we work together as a team and support each other to get work done
• Fun: – regular social activities and weaving fun into the day to day is just what we do!

A Little About You:Your cover letter must demonstrate::

• Your approach to communication and organization in a busy office setting

Your resume should show us::

• Minimum 3 years’ experience
• Proficient in Microsoft Word, Excel, Outlook, and Teams
• Excellent attention to detail with high standards for quality work
• Excellent telephone manner

A Little More About the Role:Responsibilities:

• Greet and direct office guests as well as manage incoming and outgoing calls in a professional manner
• Prepare courier packages and manage couriers/Canada Post
• Process and distribute incoming mail, email, and faxes
• Code invoices for processing
• Reconcile Visa charges for corporate card
• Assist with formatting and production of documents (specifications, contracts, tenders, proposals, reports, memos, letters, PowerPoint presentations, charts, tables, meeting minutes, etc.)
• Ensure corporate branding is maintained in all documentation
• Compile required components for proposals
• Coordinate production of custom graphic proposal components with Graphics Team, including project profile sheets
• Document printing, assembling, coiling/binding, and labeling
• Prepare draft client and/or subconsultant agreements as required
• Ensure fully executed contracts are filed in the correct folder and update status on ISL database
• Coordinate logistics involved with booking flights, hotel accommodation and vehicle rentals
• Negotiate corporate rates with hotels in project locations
• Register staff for courses, training, and industry events
• Assist Human Resources with on-boarding of new staff
• Order and maintain office supplies
• Assist in negotiating/managing supplier contracts such coffee services, cleaners, recycling, etc.
• Managing a multi-line phone system
• Create and maintain digital and hard copy project files
• Prepare boardrooms for meetings, including ordering food/beverages when required
• Assist in planning local client and staff events
• Filing/document archiving and other administrative duties as required
• Assist in managing fleet vehicles

We are engineers, technologists, planners, landscape architects, scientists:, and their support teams that work together to deliver infrastructure, minimizing environmental impact and maximizing benefit to the community.

• We work on fascinating projects right in our community. :
• We are nimble:. We integrate the right team to solve our clients' biggest challenges.
• We are social:. Follow our hashtag #isllife on Twitter and Instagram or check out our YouTube Channel.
• We get together:. Every year, Staff Development Seminar brings together ISLers from all over western Canada to learn, share and connect.
• We are independent problem solvers.: Employee owned and operated, we like to work hard with minimum bureaucracy.
• We encourage and reward high performance. :Employer paid benefits plan, Group RRSP, and competitive salaries with opportunities for annual bonus. :

Want to find out more about this or other ISL career opportunities:Visit us online at www.islengineering.com/about/join-the-team: