Supervisor, Budget & Treasury - Jobs in Lloydminster, Alberta, T9V 0W2

Job Description

Position PostingSupervisor, Budgetamp; Treasury (1 Position Available) Term of Employment:Full-Time, ContinuingRate of Pay:Out-of-Scope, Supervisor BandLocation:City HallDuties:Reporting to the Manager, Financial Planningamp; Analysis, the Supervisor, Budgetamp; Treasury is directly responsible for the day-to-day administration of Financial Planningamp; Analysis, and Treasury Services. The Financial Planningamp; Analysis function includes assisting with the preparation of the City’s operating and capital budgets. The Treasury Services function includes cashflow forecasting and cash receipting. Lastly, this position will support the administration and accounting for Business License and Cemetery.The Supervisor, Budgetamp; Treasury will oversee a team of varying positions, including cashiers, accounting clerks, and intermediate accountants. They will provide direction and support to this team, including the creation and implementation of procedures and best practices. They will also work closely with all departments to ensure compliance with City policies and procedures and be a main resource for manager questions on budgeting and forecasting.The Supervisor, Budgetingamp; Treasury will work with the Manager, Financial Planningamp; Analysis to prepare reports and information for decision making and analysis. As well, they will participate in special projects and initiatives as required. The Supervisor, Budgetingamp; Treasury will work with and provide coverage for other supervisors in the department.Leadership and Supervision

• Provide direction to employees by planning, assigning and supervising work.
• Review daily time sheets for authorization.
• Ensure proper organization and scheduling of activities as required for the most cost effective and efficient use of assigned staff and maintain favourable personnel relationships.
• Undertakes the necessary steps involved with the hiring process: trains staff and ensures optimal performance from all assigned staff.
• Sets clear expectations, monitors, evaluates, and ensures performance discussions are being completed, maintaining two-way dialogues on work and results.
• Creates a culture that values, supports, and reflects diversity, equity and inclusion.
• Ensures employees have the appropriate training to complete their assigned duties.

Safety and Environment

• Develop and review operational procedures as required for the safe and efficient operation of the accounting services team.
• Assess and develops Standard Operating Procedures (SOPs) to provide a safe environment for staff and the public.
• Ensures that all staff are participating and are actively using the City’s safety policies, procedures, and systems.
• Ensures regulatory compliance with all aspects of the facilities operations.
• Ensures compliance with risk management, emergency procedures, Occupational Health and Safety Standards and security measures.

Budget Management

• Assists in budgeting for revenues and expenses for operating and capital budgets for the finance department.
• Understands the implications of financial decisions and impact on the department.

Communication/Customer Service

• Build cohesive relationships with suppliers, contractors and other City Departments with a strong focus on customer service.
• Respond to complaints and inquiries from the public, maintains good public relations and a high quality of service to the public.

Financial Planningamp; Analysis

• Oversees the accurate collection of relevant budget information, including guiding and supporting management to ensure operating and capital budget requirements are met for senior management review.
• Ensures the approved budget is kept up to date with the most recent governance.
• Ensure the accurate collection of data for the periodic forecasting of operations, capital, and reserves to ensure compliance with City policies.
• Oversee accurate collection of financial data from the core financial system into the project accounting and budgeting software to produce monthly budget vs actuals, capital project reports, etc.
• Reviews project accounting accounts and reconciles with the general ledger accounts on a monthly basis.
• Assists with the preparation of quarterly financial statements, schedules, and notes.

Treasury Services

• Oversees the administration of cash receipting, including maintaining compliance with proper cash handling procedures, and supporting an excellent customer experience.
• Prepares and presents detailed cashflow, debt, and investment forecasts to senior management.
• Supports the preparation of all governance documents for debt applications and investment bids.
• Coordinates with related contractors to ensure secure cash collection from facilities and deposit to the City’s bank account.

Business Licences/Cemetery

• Oversee the administration of cemetery and business licence, including monitoring the accurate and timely billing of customer invoices and analyzing accounts receivable aging to identify issues and trends.
• Addresses and resolves billing inquiries and disputes from customers promptly and professionally.
• Oversee the creation and maintenance of customer records in ERP system.
• Prepares and presents detailed reports on customer account status, aging reports, and collections performance to senior management.

Courier Services

• Oversees the city-wide courier services, ensuring appropriate coverage, and communicating any interruptions in services with affected facilities.
• Ensures the courier vehicle is inspected and maintained on a regular basis.

Processesamp; Internal Controls

• Review, recommend, and implement strong internal controls to ensure the integrity of cash receipting, customer accounts, budgeting, and forecasting to promote accountability, prevent errors, omissions, and fraud.
• Continuously assess risk, monitor, and evaluate new information that could impact the integrity of the City’s customer, budget, forecast, and cash data.
• Identifies opportunities for process optimization, implementing efficiency improvements.
• Evaluate the financial system and identify opportunities for improvement.
• Ensure compliance with company policies, accounting principles, and relevant regulations.

Records Management

• Responsible to monitor the retention and disposal of all finance related municipal records.

Other

• Provide coverage for other supervisors, as necessary.
• Other duties and projects as assigned or required.

Schedule: The position is office based. Standard hours are Monday – Friday 8:00AM – 5:00PM with the occasional requirement to work outside these standard hours.Qualifications:

• Completion of a four-year post-secondary degree with a Bachelor of Commerce or Business Administration majoring in Accounting or Finance from a recognized institution.
• Chartered Professional Accountant (CPA) or Certified Local Government Manager (CLGM) Designation is considered an asset.
• Minimum of 3 years of experience in budgeting, financial planning, analysis, and treasury services.
• A combination of formal knowledge and experience may be considered.
• Ability to communicate effectively, both verbally and in writing, and to deal with complaints in a tactful manner.
• Ability to effectively lead and manage a team. Ability to troubleshoot with appropriate decision-making abilities.
• Ability to maintain a high standard of ethics and confidentiality.
• Strong computer skills with a proficiency in Microsoft Suite and Enterprise Resource Planning systems and financial data integration are required.
• A valid Class 5 driver’s license registered in Alberta or Saskatchewan with an acceptable Driver’s Abstract is required. This position may be required to operate a personal or municipal vehicle for business purposes.

Pre-Employment Requirements:

• Satisfactory Criminal Record Check
• Successful applicant must provide proof of qualifications
• Applicants with international education will be required to include an Academic Credential Assessment with application

Closing Date:May 23, 2025Posting Type:Internalamp; ExternalApplication Information:The City of Lloydminster is an equal opportunity employer. If you have questions or require further information on this position, please contact us. All applications must be sent to the Employee Relations team and received by the closing date.Powered by JazzHR