Administrative Assistant Lockeport Elementary Term #20 - Jobs in Lockeport, NS

Job Description

Administrative Assistant - Lockeport Elementary - Term #2022-344 INTERNAL APPLICANTS - CLICK HERE TO APPLYTri-County Regional Centre for EducationThe Tri-County Regional Centre for Education encompasses the three counties of Shelburne, Yarmouth, and Digby serving 5757 students in twenty-two (22) schools, composed of 13 Elementary Schools, 6 High Schools, 1 Middle School, and 2 Elementary/High Schools.Regional Centres for Education have Employment Equity Policies and/or processes and we actively encourage applications from under-represented groups, particularly people of African Nova Scotian, African Canadian and African ancestry and Mi’kmaw/Indigenous ancestry. Please ensure that you complete the self-identification portion on the position application.DEADLINE FOR APPLICATIONS (mm,dd,yyyy): 10/31/2022 at 11:59pm.Effective Dates (mm,dd,yyyy): 11/07/2022 to 05/12/2024Position Type: TermREFERENCES ARE MANDATORY - APPLICATIONS WITHOUT REFERENCES LISTED WILL NOT BE CONSIDERED.TO APPLY: Complete the online profile/resume - you can attach a resume to your profile, security checks, and reference letters if applicable . (Please note: Failure to include your references will cause delay in processing your application.)School Administrative AssistantResponsible to: Principal“Our goal is to be a diverse workforce that is representative, at all job levels, of the students and families we serve. TCRCE has an Employment Equity Policy and we welcome and encourage applications from Aboriginal Peoples, African Nova Scotians and other racially visible persons, persons with disabilities and those who have experienced employment barriers. If you are a member of one of the equity groups you are encouraged to self-identify, on either your application form, your cover letter or your resume.” “Our goal is to be a diverse workforce that is representative, at all job levels, of the students and families we serve. TCRCE has an Employment Equity Policy and we welcome and encourage applications from Aboriginal Peoples, African Nova Scotians and other racially visible persons, persons with disabilities and those who have experienced employment barriers. If you are a member of one of the equity groups you are encouraged to self-identify, on either your application form, your cover letter or your resume.”Scope of Responsibilities:The TCRCE is seeking an School Administrative Assistant responsible for the coordination and support of the general, day-to-day administrative, operational, and clerical tasks related to the school. 7 hours per day - Monday to Friday. This is a NSGEU - 10.5 month position, and follows the school calendar.The Administrative Assistant shall provide all required administrative and clerical support. In addition, the Administrative Assistant must work in a team-based environment and display a high degree of professionalism & diplomacy in dealing with the public, regional and school-based staff, and outside agencies.Consistent with Department of Education and Early Childhood Development and Tri-County Regional Centre for Education policies, the Administrative Assistant will work within an established accountability framework to ensure maximum results are achieved in delivering administrative services.QUALIFICATIONS:

• Office Administration Diploma or equivalent;
• Two (2) years of experience in a public office (preferably in education);
• Accurate word processing, bookkeeping and spreadsheet skills, attention to detail;
• Ability to work under pressure with deadlines;
• Strong interpersonal and time management skills;
• Ability to communicate courteously and effectively with the public;
• Computer knowledge with proficiency in MS Word, Excel, Access, PowerPoint and Outlook;
• Proven ability to communicate and work alongside diverse cultural and racial backgrounds;
• Demonstrated ability to value the voice and contribution of others while remaining open to corrective criticism;
• Completion of WHMIS and First Aid, or willingness to obtain upon hire.
• Knowledge of Aesop - Subfinder system an asset.
• Knowledge of School Cash Accounting system.

RESPONSIBILITIES:

• Prepares correspondence for school administration and teaching staff, for example:

• Types correspondence, reports, forms and examinations, and circulates as required;

• Drafts routine letters and memos to school staff, parents, central office administration;

• Produces statistical summaries, reports, newsletters and bulletins;

• Other related duties assigned by school administration.

• Maintains accurate school accounts and prepares timely payroll, human resource, and student records reports, for example:

• Submits weekly summary report of teacher absences and substitute teachers;

• Coordinates submission of casual replacement time reports, overtime and absentee reports for non–teaching staff;

• Inputs student information for computerized student information systems and generates reports as required by school administration;

• Reconciles orders, processes funds received & balances accounts for fundraising, school photos, cafeteria, book sales, pop machine, extra curricular trips, and scholarship funds.

• Provides clerical support to school administration, for example:

• Maintains an up-to date schedule of room and facility bookings;

• Collates morning announcements;

• Schedules parent-teacher interviews;

• Takes incoming calls from parents and the public and directs them to the appropriate staff;

• Initiates process to notify parents of early dismissals;

• Submits maintenance and technology work requests electronically;

- Data entry - Aesop - Subfinder system;

• Coordinates yearly school/classroom bulk supply order.

• Provides supportive services directly to students, for example:

• Bandages cuts, watches over sick children until parents arrive;

• Provides secure storage of student medications.

First consideration will be given to members of NSGEU Local 74.Only Shortlisted applicants will be contacted.SECURITY CHECKS:The Tri-County Regional Centre for Education requires that all newly hired employees provide a satisfactory Child Abuse Register Check and Criminal Record / Vulnerable Sector Checks. If you have current ones less than 3 months old you can attach these checks to your profile / resume.Job Segment: Secretary, Clerical, Data Entry, Administrative Assistant, AdministrativeQuick Apply

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