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Administrative Assistant - Jobs in London, ON

Ministry of Long - Term Care
Job LocationLondon, ON
EducationNot Mentioned
SalaryNot Disclosed
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypeFull Time

Job Description

Are you a well-organized and detail-oriented individual who enjoys working in a team environment Then consider this interesting opportunity to support the London Compliance and Inspection team in the Ministry of Long Term Care.Please Note:

  • 1 vacancy is for up to 15 months with possibility of extension
  • 1 vacancy is for up to 12 months with possibility of extension
OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism:We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions.Visit the OPS Anti-Racism Policy and the OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontarios Human Rights Code. Refer to the "How to apply" section if you require a disability-related accommodation.What can I expect to do in this role
  • monitor and maintain computerized database programs
  • coordinate the arrangement of inspectors work schedules
  • prepare inspection report packages for public release
  • organize and log incoming and outgoing mail
  • respond to inquiries from staff and the public
  • prepare a variety of materials including routine correspondence, reports, spreadsheets, minutes and presentations
  • coordinate travel and meeting arrangements
  • provide financial administrative support by processing invoices and expense claims
  • prepare human resources documents, and arrange employee WIN accounts
  • maintain files, documents and manuals, and archive records
  • participate in projects related to the development and implementation of administrative processes and systems
How do I qualifyAdministrative Skills and Knowledge
  • you have proven knowledge of and skills in government administrative policies, procedures, systems, methods and processes
  • you can provide a variety of administrative support services, including file management, purchasing, invoices/expense claims, and the preparation of human resources documents
  • you can contribute to the development and implementation of office administrative systems and processes
Organizational, Analytical and Problem-Solving Skills
  • you have demonstrated organizational and reasoning skills to determine work priorities, respond to work demands and coordinate/maintain inspector work schedules
  • you have strong problem solving and analytical skills
  • you demonstrate attention to detail and math skills to check and verify information and provide administrative financial support
  • you have the ability to understand ministry structure, programs and services to provide general information/responses and to appropriately refer requests
Communication and Customer Service Skills
  • you have excellent communication and interpersonal skills to respond to inquiries, prepare standard correspondence and work in a team environment
  • you demonstrate tact and resourcefulness
  • you have knowledge of customer service principles, methods and practices
Computer Skills
  • you have excellent computer skills including knowledge of software programs such as word processing, database, spreadsheet, presentation and organization chart applications
  • you have demonstrated ability to use information management systems
Additional Information:Address:
  • 1 Temporary, duration up to 15 months, 130 Dufferin Ave, London, West Region
  • 1 Temporary, duration up to 12 months, 130 Dufferin Ave, London, West Region
Compensation Group: Ontario Public Service Employees UnionUnderstanding the job ad - definitionsSchedule: 3.7Category: Administrative and Support ServicesPosted on: Wednesday, September 21, 2022Note:
  • N-LC-187360/22
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