Executive Assistant (Permanent Full-Time) - Jobs in London, ON

Job Description

Home and Community Care Support Services South West is seeking an Executive Assistant for our Home and Community Care Portfolio!Opportunity Summary:The Executive Assistant provides administrative, coordination and project management support to the Vice President and/or Director roles in the organization. Areas of responsibility include effectively prioritizing and researching issues, including the collection of data and preparation of reports; coordinating the preparation and/or edit of business materials such as letters, mass emails, memos, and presentations; organizing meetings and events; planning and organizing schedules, appointments, reservations and travel arrangements; and reviewing and prioritizing all incoming correspondence and taking appropriate action. This is a permanent full-time opportunity.The Executive Assistant will demonstrate an understanding of quality, risk and patient safety principles and practices, following all safe practices and procedures to support a safe patient and working environment.Currently operating in a “work-from-home” model, this opportunity is open to the following locations within the South West region: Woodstock, St Thomas, London, Stratford, Seaforth, or Owen Sound.What will you doAdministrative Support

• Receives notification on confidential issues and informs the Vice President and/or Director, conducts background research and provides a summary of the facts.
• Prioritizes and manages the Vice President and/or Director calendar, sets up meetings on their behalf and resolves scheduling conflicts.
• Handles logistics for travel, accommodation, seminars, and organization-wide meetings and events.
• Directly responds or coordinates response to requests for information from internal/external parties.

Coordination Support

• Acts as a liaison in matters involving committees or staff that report directly to the Vice President and/or Director. Sets and communicates meeting schedules, venue and confirmation of attendance.
• Prioritizes information needed and prepares briefing materials and background documents for meetings or pending decisions.
• Ensures communication of information and materials in a timely manner and follows-up on actions/tasks identified to monitor completion within the established timelines.

Project Management Support

• Initiates, plans and carries out a variety of special projects, research, consultations or assignments and develops recommendations for the Vice President and/or Director and other committee representatives, as appropriate.
• Sets-up, tracks and reports on project status across multiple projects and coordinates the communication required to ensure projects remain on-track.
• Supports the collection and drafting of documentation related to identified project milestones and reports.

What must you have

• Completion of a two (2)-year, specialized, business training program.
• Three (3) years of experience in a senior administrative role working with senior executives (e.g., knowledge of the formal and informal protocols and methods of supporting executive-level positions).

• Demonstrated ability to integrate information from a variety of sources into effective briefing material, reports and summaries
• Basic understanding of the HCCSS South West’s stakeholders as well as overall issues and priorities within the healthcare sector

• Ability to use a variety of software programs, including HCCSS South West specific databases and programs
• Comprehensive knowledge of and proficiency with PC based hardware/software and inter/intranets
• Advanced Word, Excel, Outlook, Power Point, Share Point, Adobe Acrobat Standard.

What would give you an advantage

• Previous experience supporting senior executive leadership in a health care setting.
• Ability to speak French or another second language.

Who we are:Home and Community Care Support Services South West is one of 14 Home and Community Care Support Services organizations in Ontario with a focused mandate to deliver local health care services such as home and community care and long-term care home placement. These organizations were previously known as Local Health Integration Networks at a time when they also led local health care planning and funding, and those functions are now part of Ontario Health. Learn more at www.healthcareathome.ca/southwest.Our organization is a recipient of the 2019 Canada’s Healthy Workplace Month Great Employers Award, making it a recognized organization in supporting employee health and safety.How do I applyPlease visit www.HealthCareAtHomeJobs.ca to submit your resume and cover letter. Application deadline is Wednesday, February 15th at 11:59 p.m.Please ensure your cover letter clearly identifies the following:

• Locations at which you are willing and able to work (i.e., Woodstock, St Thomas, London, Stratford, Seaforth, Hanover, Owen Sound).

We are committed to a culture that values diversity and inclusion. We welcome and encourage applications from people with disabilities, and are committed to providing accommodation as part of our hiring process. If you have special requirements, please advise Human Resources during the recruitment process.Home and Community Care Support Services values the health and safety of its employees and is committed to the prevention of COVID-19 exposure and transmission of infection to employees, patients, caregivers, volunteers, visitors and residents. As a requirement of Home and Community Care Support Services’ Mandatory COVID-19 Vaccination Policy, all employees must be considered fully vaccinated for COVID-19.Quick Apply

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