Administrative Assistant, Full-Time (32hrs) - Jobs in Maple Ridge, BC

Job Description

The ProgramWJS contracts with governments across Canada to provide community-based services to children and families, persons with developmental disabilities, and young offenders. The continuum of services offered by WJS is designed to foster positive life changes and increase self-esteem and confidence.WJS is one of the only private, national social service agencies in Canada. With approximately 125 services delivered across British Columbia, Alberta, and Ontario through more than 90 government contracts. Its 600+ dedicated staff, serve approximately 1,300 persons across Canada every day, offering individualized programs through a balance of education, training, life skills and culturally appropriate recreation and leisure activities with structured cognitive-behavioural interventions and a high degree of family and community involvement.In Your Role You Will

• Prepare, compose, edit and proofread documents, correspondence, reports and proposals from notes, verbal direction, or knowledge of established policies.
• Greet visitors, ascertain the nature of business and direct visitors to the appropriate person.
• Record and prepare minutes of meetings; by transcribing, composing, typing, editing, and distributing agendas and/or minutes of meetings.
• Relay and resolve administrative problems, telephone and/or walk-up enquiries.
• Schedule/coordinate meetings, events, interviews, appointments, travel and lodging arrangements, etc. for management.
• Prepare or assist with the preparation of scheduled and/or ad hoc statistical and narrative reports.
• Perform basic information gathering and analysis and/or forecasting, as specifically directed.
• Develop/maintain data, and perform routine analyses and calculations for recurring internal reports.
• Assist in problem-solving, project planning, and development and execution of stated goals and objectives.
• Establish, maintain, and update files, databases, records, and/or other documents.
• Order supplies, printing, maintenance, and other services, as required.
• Perform miscellaneous job-related duties as assigned.

The PositionWorking in a busy central administrative office in Maple Ridge, the Administrative Assistant performs administrative support duties for various departments including Human Resources and Accounting, requiring a range of skills and knowledge of organizational policies and procedures. Deadlines may be stressful at times.Weekly Scheduling:

• One (1) permanent full-time position of 32 hours per week*
• Weekly schedule of Monday through Friday days (i.e. 0830-1630 Mon-Thur or Tues-Fri); schedule to be confirmed at time of interview/hire.
• Collaboration / coordination of this positions tasks/duties/scheduling will be required, as this position works hand-in-hand with one other individual in the same role.
• This is NOT a work from home (WFH) position; it is office based in Maple Ridge, BC.
• Potential for weekly hours to increase, based upon the needs of the business, to a maximum of 40 hours per week.

Hourly wage subject to discussion, based upon skills and related experience to the position.***Interviews may be conducted via web-based/online resources.***Criminal Record Check/Ministry Check Statement*** Prior to confirmation of employment all applicants must provide a current (dated within 6 months of hiring date) Criminal Record Check and Ministry Check. These checks can take up to 6 weeks to obtain, please ensure you prepare accordingly.As An Ideal Candidate You Possess

• Minimum high school diploma or general equivalency diploma (GED) with a specialized admin support program.
• Minimum of 3 years of experience directly related to the specified duties and responsibilities.

Other Requirements / Competencies:

• Skilled in the use of computers and related applications, including using Office 365 and SharePoint to create complicated documents and reports; willing to learn and adapt to new software.
• Familiar with computer-based group conference processes (ie. Zoom, Teams)
• Ability to re-prioritize and adjust to interruptions and changing requirements.
• Ability to comprehend information and communication effectively both orally and in writing, including business communications.
• Ability to understand and follow specific instructions and procedures and use a problem-solving approach.
• Knowledge of supplies, equipment, and/or services ordering and inventory control.
• Ability to gather data, compile information, and prepare reports.
• Ability to gather and analyze statistical data and generate reports.
• Records maintenance and database management skills.
• Ability to analyze and solve problems.
• Ability to make administrative/procedural decisions and judgments.
• Ability to create, compose, and edit written materials.
• Organizing and coordinating skills.
• Ability to record and transcribe meeting minutes.

What WJS Canada doesWJS Canadas mission is We serve individuals and families with high quality, personalized, and culturally responsive support. The support we provide for families, emphasizes building relationships to enhance the familys strengths and achieve goals that address their needs for support in areas of struggle. Services are individualized and based on the familys belief that their own internal resources can be strengthened and that other helpful skills can be developed. For more information on WJS, services and career opportunities, visit www.wjscanada.comWhile WJS serves individuals in many communities across Canada, this opportunity will be based in Maple Ridge BC. Situated on the southern coast of British Columbia, Maple Ridge offers outstanding scenery, amazing diversity and extensive culture; all within a mild climate. It is an area rich with eco-adventures and personality. Amenities include international cuisine, boutique shopping, community festivals, a variety of eco-tourism, along with the natural beauty of the area, suitable for individuals of every age.Our Employees EnjoyAt WJS Canada, trust, strong connections, innovation and results are the pillars of our mandate. We manage by developing our core strength: our people. We give employees the tools to do the job, developing their competence and their confidence, by conducting training programs to ensure professional development and build skills, employee morale, employee safety, health, loyalty and satisfaction. Developing people includes respecting employees work-life balance through flexible hours, locations and duties. We support our staff with assistance and benefit packages, innovative wellness programs and compassion for the life challenges they face.Website referenceFor more information on WJS Canada visit our website: www.wjscanada.comClosing StatementWe recognize that equity diversity and inclusion (EDI) is an important element in our work and in our day to day lives.No telephone calls please. Only those candidates selected for an interview will be notified.Quick Apply

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