Benefits / Payroll Administrator (30 hrs/wk) - Maple Ridge - Jobs in Maple Ridge, BC

Job Description

The ProgramWJS Canada, a national social services agency, contracts with governments through over 90 contracts across Canada, to provide community-based services to children and families, persons with developmental disabilities, at-risk youth and young offenders. The continuum of services offered by WJS is designed to foster positive life changes and increase self-esteem and confidence. We are a Certified B-Corp, for-profit company, that uses the power of business to build a more inclusive and sustainable economy. Over the past 30 years, we have grown to over 700 dedicated staff who serve approximately 1,600 persons through over 125 services, with revenues that exceed $50 million annually.We are proud to work with government ministries in Alberta, British Columbia and Ontario as well as other community and social organizations. These agencies fund and refer individuals to our programs.In Your Role You Will

• Interact with and advise employees and consultants on a range of individual benefits, such as wellness leave, vacations, RSPs, pension plan, medical and dental benefits and other associated benefits, as available.
• Provide first level backup and support to the Human Resources management personnel regarding individual benefits issues and atypical questions from employees, consultants and department representatives.
• Coordinate processes and enter benefits enrollment and dependent data into relevant databases; verifies data to ensure completeness and accuracy.
• Audit and arrange for benefit payables.
• Utilize the Human Resources Information System to generate payroll adjustments to benefits deductions; ensures accuracy of on-line deductions for all benefits relating to client population.
• Coordinate benefits open enrollment programs for staff, consultants and retirees.
• Review and process individual benefits applications and related documentation for completeness, accuracy and compliance with all relevant policies and procedures; contacts applicants as necessary to clarify information provided on forms.
• Participate in the implementation of new and/or revised systems and processes.
• Perform a wide variety of data entry assignments which are sometimes confidential in nature; operates personal computer to enter data, draft, edit, revise and print letters, tables, reports and other materials.
• Perform a range of staff and/or operational support activities as assigned by the Human Resources management personnel.
• Prepare photocopies and facsimiles; operates a variety of office equipment.
• Establish, maintain and update files, databases, records, and/or other documents; develops and maintains data, and performs routine analyses and calculations in the processing of data for internal reports as assigned by the Human Resources management personnel.
• Contribute to establishing and maintaining a safe and healthy physical environment and adheres to OHS requirements.
• Perform miscellaneous job-related duties as assigned.

The PositionPrimary role: Under direct supervision, provides individual advice and assistance to employees of this CARF-accredited agency. Administers group benefit and/or pension enrolments as well as degroupment activities according to plan requirements. Resolves employee benefit questions and problems, as appropriate, and makes adjustments and corrections to benefits data and documentation. Ensures compliance with remittance schedules, provincial and federal laws, contractual agreements and company policy, and provides interpretive information and guidance to employees on benefit and/or pension plan compliance issues.Secondary role: serves as backfill support to payroll department with processing, communication and related HR administrative duties.Scheduling:This permanent, part-time Employee Benefits / Payroll Administrator position will work 30 hours per week, based upon an 0830-1700 work day, Monday through Thursday and/or Friday; or, a schedule as approved/agreed upon at time of hire.This position is based at the Central Administration office in Maple Ridge BC.Compensation is negotiable, commensurate upon position qualifications and experience.Occasional physical effort required. Limited or no exposure to physical risk.Criminal Record Check/Ministry Check Statement*** Prior to confirmation of employment all applicants must provide a current (dated within 6 months of hiring date) Criminal Record Check and Ministry Check. These checks can take up to 6 weeks to obtain, please ensure you prepare accordingly.As An Ideal Candidate You PossessHigh School diploma AND a diploma in a related field (i.e. administration, human resources) with a MINIMUM of 3 YEARS of directly related experience in both benefit / payroll administration and Human Resources.Required Competencies:

• Skill in the use of computers and related applications, including Office; willingness to learn and adapt to new software.
• Working experience with the Ceridian/Dayforce HRIS Payroll platform.
• Working experience in both Union and Non-Unionized processes
• Familiar with computer-based group conferencing processes (i.e. Teams and Zoom).
• Ability to re-prioritize and adjust to interruptions and changing requirements.
• Ability to comprehend information and communicate effectively both orally and in writing, including business communications.
• Ability to resolve customer complaints and concerns.
• Knowledge and skills in report writing and spreadsheet creation, utilizing report writing tools and programs (i.e. Excel, Ceridian Dayforce)
• Knowledge and understanding of employee benefit and payroll principles, practices, procedures and documentation.
• Analytical and problem-solving skills.
• Skill in the use of computerized systems and databases.
• Organizing and coordinating skills.
• Ability to work effectively with diverse populations.
• Knowledge of open enrollment systems and procedures.
• Knowledge of provincial and federal laws pertaining to employee benefits and personal income tax issues.
• Data management and tracking skills.
• Ability to re-prioritize and adjust to interruptions and changing requirements.
• Knowledge of supplies, equipment, and/or services ordering and inventory control.
• Ability to create, compose and edit written materials.
• Records maintenance skills.
• Word processing and data entry skills.
• Math skills.
• Ability to operate office equipment.
• Ability to understand and follow specific instructions and procedures and use a problem-solving approach.
• Ability to maintain confidentiality of records and information.
• Ability to role model integrity, passion, accountability, quality and teamwork throughout all of the work processes among teams.

What WJS Canada doesWJS keeps families strong through a variety of programs and services, including:

• Family Reunification, Preservation and Support
• Home Visitation
• Supported Family Time
• Family Finding & Engagement
• Child in Care Services
• Foster and Kinship Care and Support
• Personal and Family Counselling

Our Employees EnjoyAn excellent Health and Dental benefit plan, with premiums paid by the employer!Additional perks and rewards:

• A fair and equitable wage.
• Programming that meets current best practices.
• Innovation that sets and defines new standards of care.
• An empowering balance of independence and supervision.
• Staff training and employee development.

Website referenceFor more information on WJS Canada visit our website: www.wjscanada.comClosing StatementWe recognize that equity diversity and inclusion (EDI) is an important element in our work and in our day to day lives.No telephone calls please. Only those candidates selected for an interview will be notified.Quick Apply

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