Administrative Assistant, Interprofessional Practice and Education Program - Full Time - Markham Site - Jobs in Markham, ON

Job Description

Land Acknowledgement:Oak Valley Health honours the traditional territory of the closest Indigenous communities, the Chippewas (chi-puh-waas) of Georgina Island and the Mississaugas of Scugog Island. The Haudenosaunee (Ho-de-no-shau-nee) and Anishinaabe (Ah-nish-in-ah-beh) have lived, worked and existed on this land from time immemorial. This land is covered by Treaty 13 signed with the Mississaugas of the Credit, and the Williams Treaty signed with many Mississauga and Chippewa bands.COVID StatementAs a result of the COVID-19 pandemic and the need to strengthen and promote health protection to patients, staff and members of the public attending in the hospital, prior to the first day of employment with the Hospital, all successful candidates are required to provide proof of COVID-19 vaccination (full vaccination is required). In order to provide you with fair & equitable accommodation, you must submit supporting medical exemption documentation or an affidavit detailing why your religion prohibits you from receiving the COVID-19 vaccine.Who you are:

• You encompass Oak Valley Health’s core values and live the words of Respect, Trust, Commitment, Compassion and Courage
• You are a patient and/or client centered individual who performs at an exemplary standard
• You are a team player with excellent communication, critical thinking and prioritization skills

What we are looking for:We are looking for a highly motivated, organized individual to provide administrative support to the Interprofessional Practice and Education program. Reporting to the Director of Interprofessional Practice and Education, you have demonstrated initiative and creativity in your past positions with proven interpersonal and collaborative skills and are able to work effectively both independently and as a team member. Experience working in a fast-paced environment with demands on flexibility, initiative and professionalism will be essential.What you bring to the role:

• Completion of Community College Administrative (Secretarial) Diploma required
• Medical terminology certificate an asset
• Recent experience in an administrative assistant role in a healthcare environment an asset
• Proficient computer skills, using MS Office (Word, Excel, PowerPoint, Visio, Publisher)
• Must demonstrate high initiative and efficiency with attention to detail
• Well developed customer service focus with the demonstrated ability to work collaboratively within the team
• Excellent communication skills (both verbal and written) and the ability to demonstrate good public relations with staff and external partners
• Excellent organizational, time management, office management, problem solving and interpersonal skills
• Evidence of ongoing professional development, continuing education and leadership experience
• Demonstrated excellent critical thinking and problem solving skills
• Demonstrated good attendance record with the ability to maintain this same standard Demonstrated commitment to a healthy and safe workplace for self and others (staff, patients, families, etc.) by taking all reasonable precautions and working in compliance with hospital related policies, health and safety legislation and best practices and completing relevant mandatory education as required

Responsibilities will include:

• Coordinating and supporting multiple meetings: Preparing meeting materials (drafting agendas, preparing meeting packages, recording and writing minutes) while coordinating all logistics
• Drafting and composing various correspondence, reports, presentations and proposals on behalf of the Program as required
• Support payroll and scheduling activities for the program
• Support large scale projects including development of project charter templates, and data analysis graphs
• Providing support to any program/corporate events (i.e. meeting rooms, liaison with speakers, catering)
• Managing the schedule of the Program leaders including foreseeing conflicts, conference application/registration, and preparing expenditure reports
• Maintaining a database of all regulated health professional’s registration status with their applicable regulatory college
• Maintaining Distribution Lists
• Maintaining system policy manuals including tracking approvals and distribution; key system user of program specific software
• Providing support to virtual meetings
• General secretarial duties including data entry, photocopying, filing and processing of incoming and outgoing mail; managing office supplies
• Processing, managing and follow-up of requisitions including cheque requisitions, purchasing requisitions and employee reimbursements.
• Providing other support as required

Work Schedule:The successful candidate will be required to work Monday to Friday days, with some flexibility required as per clinic/patient needs.Schedules may change based on departmental needs.Compensation:Band R: $27.88 to $33.30 per hourWho we are:Oak Valley Health is one of Ontario’s leading community healthcare organizations. Across our two sites (Markham and Uxbridge) and Reactivation Care Centre (RCC), we provide high quality, patient-centred care to more than 435,000 patients each year. We offer diagnostic and emergency services and deliver clinical programs in acute care medicine and surgery, addictions and mental health, and childbirth and children’s services. We are also proud to be part of the Eastern York Region North Durham Ontario Health Team (OHT).Our 526 physicians, 28 midwives, 2,400 staff and 1,000 volunteers serve patients and families with an honoured to care mindset and are focused on delivering an extraordinary patient experience to the residents of Markham, Whitchurch-Stouffville, Uxbridge and beyond. We are dedicated to providing access to the right care, at the right time, in the right place by the right people and at the right cost. Are you ready to join usOak Valley Health Diversity StatementOak Valley Health takes pride in serving some of Canada’s most diverse communities. We are committed to fostering an environment of equity and inclusivity where every person can work and receive care safely, openly and honestly. All qualified applicants will receive consideration for employment without regard to race, colour, religion, gender, gender identity or expression, sexual orientation, nation of origin, genetics, disability, age, veteran status, marital or family status, belief system, or other factors related to one’s personal identity and/or values. Furthermore, Oak Valley Health is committed to meeting the needs of all individuals in accordance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code. Should you require accommodations during the recruitment and selection process, please contact Human Resources.Required SkillsRequired ExperienceQuick Apply

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