Administrative Assistant, Medicine - Full Time - Markham Site - Jobs in Markham, ON

Job Description

Land Acknowledgement:Oak Valley Health honours the traditional territory of the closest Indigenous communities, the Chippewas (chi-puh-waas) of Georgina Island and the Mississaugas of Scugog Island. The Haudenosaunee (Ho-de-no-shau-nee) and Anishinaabe (Ah-nish-in-ah-beh) have lived, worked and existed on this land from time immemorial. This land is covered by Treaty 13 signed with the Mississaugas of the Credit, and the Williams Treaty signed with many Mississauga and Chippewa bands.COVID StatementAs a result of the COVID-19 pandemic and the need to strengthen and promote health protection to patients, staff and members of the public attending in the hospital, prior to the first day of employment with the Hospital, all successful candidates are required to provide proof of COVID-19 vaccination (full vaccination is required). In order to provide you with fair & equitable accommodation, you must submit supporting medical exemption documentation or an affidavit detailing why your religion prohibits you from receiving the COVID-19 vaccine.Who you are:

• You encompass Oak Valley Health’s core values and live the words of Respect, Trust, Commitment, Compassion and Courage
• You are a patient and/or client centered individual who performs at an exemplary standard
• You are a team player with excellent communication, critical thinking and prioritization skills

What we are looking for:We are looking for a highly motivated, organized individual to provide administrative support to a Clinical Team. You have demonstrated initiative in your past positions with proven interpersonal and collaborative skills and are able to work effectively both independently and as a team member. Experience working in a fast-paced environment with demands on flexibility, initiative and professionalism will be essential.Responsibilities will include:

• Coordinating and supporting multiple meetings: Preparing meeting materials (drafting agendas, preparing meeting packages, recording and writing minutes) while coordinating all logistics
• Drafting and composing various correspondence, reports, presentations and proposals on behalf of a committee or Director/Leadership team as required
• Entering payroll for the program leadership team
• Managing the schedule of the Patient Care Director including foreseeing conflicts, conference application/registration, and preparing expenditure reports
• Managing the calendars of Patient Care Managers
• Maintaining Unit Distribution Lists
• Maintaining system policy manuals including tracking approvals and distribution; key system user of program specific software
• Supporting and set up for monthly OTN Stroke Rounds
• General secretarial duties including data entry, photocopying, filing and processing of incoming and outgoing mail; managing office supplies
• Processing, managing and follow-up of Plexxus requisitions including cheque requisitions, purchasing requisitions and employee reimbursements.
• Providing other support as required

What you bring to the role:

• Secondary school diploma and completion of a community college secretarial diploma or equivalent
• A minimum of 2 years of recent experience in an administrative assistant role, preferable in a healthcare environment
• Proficient computer skills, using MS Office (Word, Excel, PowerPoint, Visio, Publisher); working knowledge of Meditech
• Must demonstrate high initiative and efficiency with attention to detail
• Well developed customer service focus with the demonstrated ability to work collaboratively within the team
• Excellent communication skills (both verbal and written) and the ability to demonstrate good public relations with staff and external partners
• Excellent organizational, time management, office management, problem solving and interpersonal skills
• Demonstrated good attendance record with the ability to maintain this same standard
• Demonstrated commitment to a healthy and safe workplace for self and others (staff, patients, families, etc.) by taking all reasonable precautions and working in compliance with hospital related policies, health and safety legislation and best practices and completing relevant mandatory education as required

Compensation:BAND R: $27.60 - $32.97 per hourWho we are:Oak Valley Health is one of Ontario’s leading community healthcare organizations. Across our two sites (Markham and Uxbridge) and Reactivation Care Centre (RCC), we provide high quality, patient-centred care to more than 435,000 patients each year. We offer diagnostic and emergency services and deliver clinical programs in acute care medicine and surgery, addictions and mental health, and childbirth and children’s services. We are also proud to be part of the Eastern York Region North Durham Ontario Health Team (OHT).Our 526 physicians, 28 midwives, 2,400 staff and 1,000 volunteers serve patients and families with an honoured to care mindset and are focused on delivering an extraordinary patient experience to the residents of Markham, Whitchurch-Stouffville, Uxbridge and beyond. We are dedicated to providing access to the right care, at the right time, in the right place by the right people and at the right cost. Are you ready to join us Oak Valley Health Diversity StatementMarkham Stouffville Hospital Corporation takes pride in creating an inclusive and diverse workforce which represents the community we serve. We are dedicated to ensuring you feel respected and welcomed whether you are a patient, caregiver, visitor, community member, volunteer or employee. Our commitment to create an ‘honoured to care’ culture is an expression of our humble and compassionate attitude. Markham Stouffville Hospital is committed to meeting the needs of all individuals in accordance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code. Should you require accommodations during the recruitment and selection process, please contact Human Resources.Required SkillsRequired ExperienceQuick Apply

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